Department Administrator

Position Details

Position Information

Recruitment/Posting Title Department Administrator Job Category URA-AFT Administrative Department Rutgers-Cmd-IT (RCIT) Overview

Ranked #49 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members.

Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees.

Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.

Posting Summary

The Department Administrator provides broad administrative support to the Rutgers University Camden Information Technology (RUCIT) Department by organizing, coordinating and supervising the daily administrative operations of the department. RUCIT provides computing, media and other related support to all administrative departments on campus as well as all Academic Units based in Camden.

This position is responsible for preparing, processing, and controlling records, statistics, reports and documents of our Department's financial records as well as our human capital records. As such, this position provides routine and non-routine information and explanation to our supported constituents. This position serves as a liaison with other departments on campus; including, Budgeting, Business Office, HR.

This position works under general supervision, within the mission of the Department, with few direct instructions. Performs professional work that requires a broad understanding of general administrative, management principles, and best practices. This position works closely with the Director in managing all of our unit's budgets. In support of this, the position analyzes past, present and predicated future spending to build our annual budget and advise the Director of the results of this analysis.

Position Status Full Time Hours Per Week 37.5 Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 05 Position Salary Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. Annual Minimum Salary 63518.000 Annual Mid Range Salary 79089.000 Annual Maximum Salary 94659.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Bachelor's degree plus two years of relevant experience, or an equivalent combination of education and experience that demonstrates knowledge and understanding of and proficiency in excellent customer service, office administration, organization, coordination, facilitation, budget monitoring/bookkeeping, bookkeeping, and/or report writing principles and practices.

Certifications/Licenses Required Knowledge, Skills, and Abilities

The RUCIT Department Administrator must possess a Bachelor's degree plus two years of relevant experience, or an equivalent combination of education and experience that demonstrates knowledge and understanding of and proficiency in excellent customer service, office administration, organization, coordination, facilitation, budget monitoring/bookkeeping, bookkeeping, and/or report writing principles and practices. The Department Administrator must demonstrate excellent oral and written communication skills, customer service skills, and the ability to successfully interact with and build relationships with a variety of individuals.

The Department Administrator must be highly organized, detail-oriented, and self-motivated with the ability to prioritize tasks and meet deadlines. Strong and demonstrated proficiency in Microsoft Office Suite (especially Word, Outlook, Excel, PowerPoint, Publisher, Access) is required as is the ability to operate University wide Administrative Systems.

Preferred Qualifications

Preference will be given to those with experience working in a service office in a higher-ed environment. Candidates with significant budget management skills are strongly preferred. Experience working with an Information Technology group is highly desirable.

Equipment Utilized

he Department Administrator must be highly proficient in Microsoft Office Suite (especially Word, Outlook, Excel, PowerPoint, Publisher, Access) and be able to learn and operate in other campus database systems (RIAS, HCM, SRDB, and budget systems, etc.). S/he will be expected to use the Internet to complete work responsibilities. In addition, this position will utilize specalized equipment in the support of accurate inventory management.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST1337 Posting Open Date 06/07/2024 Special Instructions to Applicants Regional Campus Rutgers University-Camden Home Location Campus Rutgers University-Camden City Camden State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply.

Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)