Department Administrator - Campus Recreation - Georgetown University

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Requirements

Department Administrator

• Campus Recreation

• Georgetown University

Georgetown's Campus Recreation provides a variety of opportunities for all students to enhance their university experience through recreation, fitness, and well-being. Through our various sport and recreation programs, students are given the opportunity to connect with each other and experience personal growth in a fun, comfortable, and challenging yet safe environment.

Job Overview

The Department Administrator of Campus Recreation provides key administrative functions and support to the Campus Recreation team. They support the Executive Director in their administrative capacities overseeing the facility management and multiple projects with competing timelines and priorities.

Duties include but are not limited to:

• Manage building maintenance functions (both routine and emergency); and ensure activities are carried out in a complete and timely manner

• Coordinate delivery and installation of building equipment and preventative maintenance supplies; coordinate outside vendor/contractor services; and order building repair services as needed

• Coordinate annual equipment inventory (e.g., basketball nets, etc.) and maintain related records

• Oversee building renovation and construction projects along with the Executive Director; manage building maintenance functions (both routine and emergency); and ensure activities are carried out in a complete and timely manner.

• Submit and reconcile expense reports; prepare and monitor invoices; and manage expenses and reimbursements, processing them in a timely manner in full compliance with University and Main Campus policies

• Facilitate arrangements of special events scheduled for facility

• Troubleshoot office equipment (xerox machine, computer issues, CCTV); and maintain inventory of and order office and breakroom supplies

• Assist with facilities operations, in conjunction with the Director of Campus Recreation, by identifying and coordinating maintenance repairs and recommending facility improvements; develop, implement, and supervise preventative maintenance and renovation programs for Fitness and Wellness spaces and equipment; and monitor industry trends and patron use to guide decision making for equipment purchasing

Work Interactions and Work Mode Designation

The Department Administrator collaborates and communicates effectively with all members of the Georgetown University students, staff, faculty, community, visitors, and vendors to provide comprehensive, high-level support to the Executive Director; and coordinate building maintenance and repairs, office moves, installations, various equipment inventory, building access control, and deliveries.

They interact consistently with other professional staff, building occupants and visitors, external department heads, and contractors and vendors; typically advise and counsel contractors, vendors, and visitors; and work a modified schedule to assist with these needs during and after regular business hours.

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

• Bachelor's degree from an appropriately accredited institution

• 1 to 2 years of experience managing facilities [note: consideration will be given to an equivalent combination of training and experience]

• CPR/AED/First Aid, CPR/AED/First Aid instructor within 90 days of hire

• Demonstrated ability to work autonomously with initiative, critical and creative thinking

• Demonstrated experience working with budgets

• Demonstrated ability to collaborate, develop partnerships and work effectively as a member of a fast-paced, results-oriented team

• Demonstrated knowledge of national trends and best practices in collegiate recreation aquatics facility management

• Demonstrated knowledge of theories and practices in promoting student development and learning

• Excellent written and verbal communication skills

• Demonstrated experience organizing and developing leaders through practical application and learning

• Demonstrated success managing, supervising, and mentoring student employees

• Demonstrated integrity, ethics, and commitment to diversity and inclusion

• Commitment to promoting healthy, active lifestyles

• Consistent availability for weekly schedule of 9:00 a.m.

• 5:00 p.m.

Preferred Requirements and Qualifications

• Master's degree in recreation, sports management, student affairs, higher education administration or another related field

• 2 to 3 years of successful professional experience in recreation facility operations management

• Successful professional, internship or graduate assistantship experience in facility operations

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.