Department Administrative Assistant

About the Employer

The Governing Board is determined to provide a safe, positive environment where all district employees are assured of full and equal employment access and opportunities, protection from harassment and intimidation, and freedom from any fear of reprisal or retribution for asserting their employment rights in accordance with law. For purposes of this policy, employees include job applicants, interns, volunteers, and persons who contracted with the district to provide services, as applicable.

No district employee shall be discriminated against or harassed by any coworker, supervisor, manager, or other person with whom the employee comes in contact in the course of employment, on the basis of the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics. The Division of Human Resources provides excellence in human resource leadership in support of the academic mission and our customers, the Manhattan Beach Community. We succeed by earning the satisfaction of our customers, the respect and trust of those who govern us, support us and do business with us; and the pride of our employees.

Job Summary

Job Summary

Hours: 7:30 am - 4:00 pm Serve as administrative support to a District department office operations and activities; coordinate communications, information, quality control functions, and resources to ensure smooth and efficient department services and activities; coordinate payroll for department staff; compile and complete forms, reports, and evaluations.

View Job Description

Requirements / Qualifications

QUALIFICATION GUIDELINES Education and Experience: Any combination of training, education, and experience which demonstrates possession of the knowledge and abilities stated above, and the ability to perform the duties of the position.

Education: Graduation from high school, or equivalent. Experience: Three years of increasingly responsible clerical or secretarial experience involving frequent public contact.

Applications accepted on EdJOIN only. An automated confirmation email will be sent once the application is submitted.

SELECTION PROCEDURES The Selection Process is open to all qualified applicants. To be considered for an employment opportunity with MBUSD, it is necessary for you to complete an official District Application. Resumes will not be accepted in lieu of an application.

The application is part of the selection process and is part of your total evaluation of acceptability for employment. For those candidates who meet the minimum qualifications, the selection process will consist of any one or more of the following: Screening for the most qualified candidates includes Training and Experience Evaluation, Reference Checks, Written Test and/or a Performance Test, and an Oral Interview.

Additional information pertaining to the exam process will be emailed to those candidates who meet the minimum qualifications. HOW WILL YOU HEAR FROM US: All correspondence and notification regarding this recruitment will be to the email address you provide.

It is your responsibility to review, follow instructions, and respond to information in a timely manner. All dates listed above are subject to change. All qualified candidates will be notified via email.

ESTABLISHMENT OF LIST: This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All Eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period of one year or until there are fewer than three ranks of eligible candidates who are available.

• Letter of Introduction

• Letter(s) of Recommendation (2 Letters or more)

• Resume

Comments and Other Information

ACCOMMODATION FOR DISABLED: If you have a disability that may require accommodation in any of the selection procedures, please notify Denise Zapata via email at dzapata@mbusd.org.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice. The Board prohibits any district employee from harassing or discriminating against any other district employee or job applicant on the basis of the person's actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex or sexual orientation.

For more information about this position, go to the pdf file here https://edjoinprodstoragewest.blob.core.windows.net/jobdescriptions/329/Department Administrative Assistant-20230309134546.pdf