Department Admininstrator

Ionis Pharmaceuticals Carlsbad , CA 92008

Posted 2 months ago

Ionis Pharmaceuticals, Inc., located in the North San Diego County city of Carlsbad, was founded in 1989 and was purposely designed to create a better, more efficient drug discovery platform, establish a new innovation-centered business model, and maximize the value of every medicine created and get it to the people who need it most as quickly and as efficiently as possible.

With the RNA molecule as the basis of our novel drug discovery platform, we are targeting an unprecedented range of therapeutic areas. Our antisense therapies are disrupting diseases and changing their coursefrom the rarest of conditions, to those that impact millions of people. We currently have three commercial products and more than 40 potentially transformative medicines in our pipeline designed to treat a broad range of diseases.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees. We are interested in bringing together individuals with different skill sets into this creative environment to be part of a productive team. Join us and experience our unique culture while you develop and expand your career.


Ionis Pharmaceuticals, Inc. is looking for a stellar Department Administrator to support the Medicinal Chemistry, Neurology, Functional Genomics, Histology and Lead Identification Departments and will report to the Vice President of Medicinal Chemistry. The ideal candidate will be experienced in handling a wide range of administrative support tasks, including technical tasks; must be exceedingly well organized and flexible. This individual must be able to function effectively and independently in a variety of roles within a dynamic, interrogative and fast-paced environment.


The successful candidate will be a key member of the team to ensure demanding schedules, conflicting priorities and communication are managed effectively for the team. The candidate will organize and streamline operations to ensure optimal effectiveness. The position will offer the ability to work closely with an experienced and tightknit biotech team.


  • Assist leaders with their daily, quarterly and annual scheduled duties, to include materials and setup

  • Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, take attendance, finalize send minutes, etc.

  • Manage and treat highly confidential information professionally and in accordance with expectation of leadership

  • Anticipate team needs and proactively bring together appropriate people and resources to support leadership in addressing issues

  • Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer and disposal

  • Follow abstract/presentation deadlines and conference dates to make sure leadership is aware of upcoming events/deadlines

  • Assist in creating a publications, presentations and materials as required for submissions

  • Receive and interact with visitors, new hires and caterers

  • Prepare and process expense reports

  • Prepare, maintain and process KOL and consultant agreements, scope of work, travel expenses and meeting agendas

  • Manage online library of Scientific Publications

  • Maintain collaborative and positive relationships with internal administrative team and external administrative partners

  • Reception coverage as needed

  • Other duties as assigned


  • Successful candidate will have 7+ years of experience supporting senior executives in an interrogative environment

  • A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines

  • Effectively manages up, as well as laterally and lower in the organization

  • Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive

  • Consistently delivers a high quantity of high-quality work

  • Resilient, open and adaptable to change; embraces feedback

  • Team player, who fosters collaboration and thrives in a fast-paced environment

  • Strong verbal and written communication skills

  • Ability to manage activities and schedules of multiple leaders with no supervision while maintaining strict confidentiality

  • Excellent organizational skills, attention to detail and follow through to ensure outstanding execution

  • Strong relationship building and interpersonal skills exhibiting patience, respect and grace under pressure

  • Shares appropriate information openly/transparently with co-workers and cross functional teams

  • Displays a high degree of maturity, honesty, trust and integrity

  • Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)

  • Biotech experience preferred, not required

Excellent salary and benefits package offered.

Please visit our website,, for more information about Ionis and to apply for this position; reference requisition # IONIS02179


Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.

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Department Admininstrator

Ionis Pharmaceuticals