Requisition No: 251581
Agency: Economic Opportunity
Working Title: DEO-251581-GOVERNMENT OPERATIONS CONSULTANT III - 40023217
Position Number: 40023217
Posting Closing Date: 10/29/2020
JOB TYPE: Career Service
POSITION LOCATION: Tallahassee
The Florida Department of Economic Opportunity (DEO) works across the state to support Florida's economy, robust and talented workforce and our local communities. DEO is dedicated to making a stronger and more resilient Florida, so our businesses, communities and workforce are better prepared to withstand future economic slowdowns and natural disasters. DEO is focusing our efforts to help Floridians rebuild their homes and lives after the devastating impacts of Hurricanes Irma and Michael.
WHAT MAKES DEO UNIQUE AND A GREAT PLACE TO WORK?
Highly skilled, professional environment *Healthcare Benefits
Ongoing comprehensive training provided *Leave Benefits
Student Loan Forgiveness Program (Eligibility Required) *Career Growth
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
We care about the success of our employees.
We care about the success of our clients.
We are always improving our technology, our tools, our customer's experiences and ourselves.
A rewarding experience for reliable, compassionate and professional employees.
As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state and national law enforcement records.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
The Government Operations Consultant III is a member of the Bureau of General Services in the Division of Finance & Administration.
YOU MUST HAVE THE FOLLOWING KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of Florida Statutes, Chapters 119, 287, 219 (and any other applicable to contracts and grants), Florida Administrative Code and policies and procedures related to contracts and grants.
Experience in developing, administering and monitoring State grants and contracts.
Knowledge of and experience in State purchasing procedures.
Skilled in the use of word processing and spreadsheet software.
Ability to demonstrate adaptability and flexibility in handling multiple tasks.
Ability to work independently and exercise sound judgment while representing the Department's best interest.
Excellent verbal and written communication skills as well as outstanding customer service skills.
Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
Ability to conduct research and provide reports and analyses as required.
THE HIRED CANDIDATE WILL BE RESPONSIBLE FOR THE FOLLOWING
Facilitate the administration of department agreements including contract and grant agreements, interagency
agreements, data sharing agreements and memoranda of understanding. Provide consultation and direction to
department contract and grant managers. Collaborate with contract and grant managers in the establishment of
agreements within the department. Perform preliminary document reviews, facilitate the establishment and
tracking of agreements through the department review and approval process, which includes the coordination of
the agreement review and approval from other department offices (General Counsel, Office of Financial
Management, Office of Budget Management, and Executive Leadership). Triage agreement issues, track and
report information, and facilitate problem resolution related to department agreements. Maintain the original
agreement and bid files, and provide technical and administrative assistance to the contract and grant managers.
Coordinate and perform activities relating to the administration of assigned program agreements as necessary. Activities include: manage agreements in an efficient and effective manner consistent with State policies and procedures, and applicable agency guidelines, laws and regulations; develop and process new grant agreements and/or contracts; prepare cost/price analyses to determine all costs are reasonable and allowable; collect and review all required reports; conduct desktop monitoring on activities and expenditures of assigned projects to ensure compliance with State guidelines and contract requirements; conduct onsite monitoring as needed of assigned projects to ensure compliance with State guidelines and contract requirements; provide technical assistance to recipients in completing contract tasks; manage agreement budgets and deliverable schedules; process and track payments; draft and process any amendments or extension requests. Update tracking systems and maintain agreement logs in accordance with department policy and procedures and to ensure compliance with applicable statutory requirements. Triage agreement issues, track and report information, and facilitate problem resolution related to department agreements.
Assist in the development and delivery of education and communication for department contract and grant managers and their supervisors regarding their duties, roles and responsibilities of an agreement manager as outlined in Florida Statutes (Chapters 119, 120, 215, 216 and 287), rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines, as applicable. This includes assisting in the creation and maintenance of materials to educate contract and grant managers on (1) scope of work development, (2) enforcing performance on agreement terms and conditions, (3) interacting with the agreement entity, and (4) ensuring agreement execution, administration and monitoring of approved tasks, deliverables, services, performance measures and financial consequences, are handled in accordance with the requirements of each agreement.
Assist the Contracts and Grants Manager in the development of contract and grant administration goals and objectives, identifying resources, interpreting statutes and rules, and providing technical and administrative assistance. Participate, as needed, in the development and revision of contract and grant related policies and procedures.
Assist the department purchasing staff, as needed, with the development of formal solicitations, posting of notices and agency decisions, pre-bid conferences, evaluation training, and the administrative work associated with these tasks. Prepare routine and special reports. Attend related meetings hosted by the Department of Management Services and Department of Financial Services, as needed
Perform other duties as assigned.
This position's advertisement may also be viewed by registering on the Employ Florida website at http://www.employflorida.com/.
The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service
If you think you have been subjected to unlawful discrimination, you may file a complaint within 180 days from the date of the alleged violation with either the recipient's Equal Opportunity Officer, or the Director, Civil Rights Center:
At DEO, we salute our heroes. We are honored to have the opportunity to support our nation's veterans and their family members by encouraging them to apply for positions at DEO that fit their skill sets. Let DEO's mission become yours.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee
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