Degree Plan Evaluator II

Job Posting Title:

Degree Plan Evaluator II

Hiring Department:

Graduate School

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt

Earliest Start Date:

May 01, 2024

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Selection made by committee and hiring supervisor based on review of on-line applications and results of personal interviews. Hiring decision contingent upon applicant clearing security background check. Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Flexible work arrangements and telework are available for this position and can be modified at any time based on job responsibilities or demand.

You will be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you are the type of person that wants to know your work has meaning and impact, you will appreciate working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)

• Vision, Dental, Life, and Disability insurance options

• Paid vacation, sick leave, and holidays

• Teachers Retirement System of Texas (a defined benefit retirement plan)

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Training and conference opportunities

• Tuition assistance

• Athletic ticket discounts

• Access to UT Austin's libraries and museums

• Free rides on all UT Shuttle and Capital metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Responsibilities

• Advise students and graduate programs about committee composition, deadlines, defense requirements, electronic thesis and dissertation submissions, and automated processes. Advise and provide technical assistance to students and faculty to facilitate degree certification processes. Maintain current knowledge of improvements in technology development and maintenance processes.

• Maintain regular delivery of electronic theses and dissertations to the Texas Libraries, the Texas Digital Library, and UMI. May prepare statistical reports on University graduates.

• Performs related duties as assigned.

• Process doctoral candidacy applications and petitions for change in doctoral committee. Receive and process doctoral dissertations and paperwork.

• Process master's graduation applications and associated paperwork for degree certification. Review master's theses, reports and programs of work to ensure that Graduate School Catalog requirements for graduation are satisfied.

• Process requests for master's transfer coursework, petitions to allow coursework older than six years on a master's program of work, and petitions for change in master's committees.

• Provides a variety of specialized functions, such as developing and maintaining a computerized degree check system, and serving as a primary resource to other campus offices regarding degree requirements and college policies. Administer training workshops for graduating students.

• Receives and processes applications for graduation. Consults with faculty regarding acceptable course substitutions for a particular degree.

• Responsible for ensuring the accuracy and adequacy of degree plans by reviewing the required coursework for a particular degree as well as the proper number of semester hours.

• Reviews and compares students' completed course credits to approved degree requirements and notifies students of coursework which must be completed for graduation.

Required Qualifications

Bachelor's degree with 1 year of experience. Minimum of three years of professional experience in a student services position in an academic setting. Cultural competence and demonstrated effectiveness working with student populations. Experience using Microsoft Office software (Word, Excel) and email. Proven ability to develop new technical skills as technology evolves. Demonstrated ability to communicate extensively via telephone, email and face-to-face. Demonstrated ability to maintain professional demeanor, including business attire as needed. Demonstrated organizational skills. Demonstrated ability to take instruction, work as a team member and independently. Excellent written and verbal communication skills. Excellent interpersonal skills and ability to positively interact and clearly communicate with supervisor, co-workers, staff and students. Strong attendance record. Ability to take supervision. Skilled at anticipating changing priorities, working in changing environments, providing strong customer service skills, and responding well to feedback.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with University mainframe (DEFINE, NRRECS), Macintosh and PC platforms. Experience with ITS thesis and dissertation templates. Experience with PDF converters and readers. Experience with data downloads and conversion. Demonstrated ability to interact in a professional manner with University faculty, staff, and students. Experience in academic advising. Experience working with Electronic Theses and Dissertations. Demonstrated organizational skills. Familiarity with student services and graduate programs at UT Austin. Knowledgeable of university resources, policies, and procedures.

Salary Range

$44,000 + depending on qualifications

Working Conditions

• Use of manual dexterity.

• Flexible work arrangements and telework are available for this position.

• May work around standard office conditions.

• Repetitive use of keyboard at a workstation.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.