Requisition Number: 30774 Job Title: STUDENT AFFAIRS OFFICER II Working Title:
DEGREE AUDITOR/ACADEMIC COUNSELOR Salary: $23.04 - $45.54 hourly Job Type: Career Department Name: 0115-DEAN, SEAS Department Website URL: Job Summary Statement:
Under the direct supervision of the Director of the Office of Academic and Student Affairs (OASA) in the Samueli School of Engineering. As a representative of the Associate Dean in the Office of Academic and Student Affairs, act as the liaison between administration, students, faculty, and outside offices in interpreting and implementing School and University policies and procedures with decision-making authority. As part of a team, work with two senior degree auditors/academic counselors to manage the degree audit process for all majors and minors in the Samueli School of Engineering. Generate and review audits checking for deficiencies and possible discrepancies.
Oversee quarterly OASA staff degree audit review sessions. Counsel undergraduate students approaching the completion of their Bachelor of Science degrees on course, university and grade point average requirements. Assist with monitoring students' Latin Honors eligibility.
Act as a contact person for the Office of the Registrar and other campus departments in degree related matters as well as issues pertinent to the service of students, faculty and staff. In addition, conduct academic advising for continuing students (non-degree candidates) on university, school and degree requirements, and course planning while monitoring students' academic standing. Review and give input on proposed curriculum changes and course offerings as they pertain to impact on degree candidates. Assist in academic database updates. Generate data queries, produce statistical and analytical reports. Maintain websites related to job responsibilities. Support all OASA services. Assist in the supervision of student clerks. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position
14 Records Qualifications Required/Preferred
Working knowledge of University and School of Engineering rules, regulations, policies and degree requirements for all majors within the School.
Working knowledge of counseling theory and practice necessary to meet students' individual and group needs.
Analytical skills sufficient to resolve problems, review and modify Samueli School of Engineering procedures develop alternate approaches, anticipating implications of changes.
Ability to work with minimal supervision and a high degree of autonomy in establishing priorities and decision making.
Interpersonal skills to relate effectively with persons of various socio-economic, ethnic, and cultural backgrounds as well as different university and college constituencies at UCLA and other institutions.
Skill in working independently (with frequent interruptions) initiating new procedures and methods of operation deemed more effective to the accomplishment of School goals.
Mathematical skills necessary in computing GPAs, grade point deficiencies, ratios and percentages used for academic advisement and statistical studies and skill in using computer database to generate student information for purposes of student advising, student and academic reports.
Skills in interfacing with the public, students, faculty and other University units in a diplomatic manner.
Ability to establish and maintain cooperative working relationships with Samueli School of Engineering departments, the Registrar's Office, Undergraduate Admissions, and other campus offices.
Skill in disseminating information and exchanging ideas with others in the Samueli School of Engineering and in University administrative units for the betterment of students and for accomplishing goals.
Public speaking skills in order to address groups for dissemination of information pertaining to the Samueli School of Engineering (e.g. conferences, recruitment sessions, orientation group presentations, etc.)
Skill in writing reports, information materials and daily business correspondence.
Functional Knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint to create reports and presentations
Occasional weekend and evening hours for student informational workshops and fairs as well as special events such as Commencement and the Samueli School of Engineering Discover Engineering and Bruin Day.
Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 07-31-2019 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=76843 Special Instructions:
Contact information: Number of Positions: Special Employment Designations/ Requirements Per UC Policy Conflict of Interest:
N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
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