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Defense Travel Administrator - T5

Expired Job

Army National Guard Units (Title 32/Title 5) Kapolei , HI 96707

Posted 5 months ago




This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR - T5, Position Description Number T5129000 and is part of the HI USPFO, National Guard.

SUMMARY OF DUTIES: The purpose of this position is to serve as the primary point of contact to the USPFO Comptroller Division as the action officer for the Defense Travel System (DTS), with responsibility for carrying out a wide variety of complex processes related to DTS.
Serves as the, Financial Defense Travel System Administrator (FDTSA) subject matter expert (SME), Defense Travel System (DTS) for the USPFO, and the state ARNG including its supported units.
Implements and manages the day-to-day activities during system operations (e.g. personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity).
Responsible and accountable for the state ARNG's data requirements, including the user profiles, organization hierarchy, routing groups, per diem rates and Lines of Accounting, etc.
Researches the Federal Travel Regulations to help resolve employee issues and complex problems associated with travel.
Performs a variety of budgetary and administrative functions in implementing the organization's travel program, policies, and procedures.
Performs other duties as assigned. Details of the duties and responsibilities are contained in the applicable position description (T5129000) located online, on the FASCLASS website.

Travel Required

Not required

Supervisory status


Promotion Potential


Job family (Series)


Conditions of Employment

Federal employment suitability as determined by a background investigation.
May be required to successfully complete a probationary period.
Participation in direct deposit is mandatory.
Submit all documents/application NLT midnight Eastern Standard Time.


GENERAL EXPERIENCE: All series personnel performance levels must be validated at the next higher level before being eligible for merit promotion consideration to the GS-0503 graded-position and, must have a minimum of one year on-the-job experience in the grade immediately below the next higher level. However, a new hire applicant must have competent experiences that are equivalent or commensurate to the financial administration program business with demonstrated understandings of the program's principles and concepts defined by the applicable NG Title 5 Excepted Service Series GS-0503 position descriptions' resulting job analysis information and crediting plan data.

The following basic qualification factors are applicable to this position:
Skilled in collecting data effectively, efficiently, and accurately;
Ability to clearly enunciate English without impediment of speech that would interfere or prohibit effective communication;
Ability to write English in reports and presentation formats;
Ability to communicate clearly and effectively; and,
Skilled in applying procedures and directives by reading and interpreting program material. SPECIALIZED EXPERIENCE: The applicant must be eligible for entry into the position's financial management certification career program based on the position's GS grade before final approval and appointment is processed. The applicant must have at least six months of finance program experiences. A qualified applicant must understand the basic principles and concepts of the National Guard financial business program requirements. The applicant must have private or public finance program experiences, along with competencies, that provided knowledge of financial principles and procedures. An applicant must have experiences and training that demonstrated the abilities to follow directions, to read, retain, and understand a variety of instructions, regulations, policies and procedures. The applicant must have the specialized experiences in providing analysis, validation, processing and correction of financial transactions. The applicant must have work experiences in the Defense Travel System (DTS), with the competencies to manage complex processes related to DTS. Experienced in how to use the correct lines of accounting for payment of Government funds. Experiences included a variety of analytical, technical, and administrative programs that were funded through a number of sources such as, reimbursable accounts and transfer of funds between organizations. Skilled in making adjustments to budget estimates to different DoD organizations through cross examination. Competent in the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees. Knowledgeable of the liaison work requirements between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), in regard to the functional use of DTS, monitoring and maintenance of DTS, as well as, the identification of and analyzing problem areas. Skilled in various accounting methods, procedures, and/or techniques to validate DTS transactions. Skilled and experienced in accounting, budget, and financial support related duties and capable of interpreting the ARNG DTS travel regulations. Skilled in managing the day-to-day activities during system operations, such as, personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity. Capable of maintaining a database of user information and controls user access to Privacy Act Information and travel documents. Coordinates with each tenant organization and/or subordinate unit to identify an Organizational DTA (ODTA) for managing each organization's fielding and operational DTS requirements. Experiences included participating or developing a training program for ODTAs and/or Authorizing Officials/Certifying Officials (AO/CO). As a condition of continued employment in the GS-0503-09 position, dependent on the position's certification level, the employee must complete the position's higher financial management certification within 24 months of appointment to that position.


SUBSTITUTIONS: To qualify for the National Guard GS-0503 Title 5 Excepted Service positions, on the basis of completed undergraduate or graduate education, the college degree education must be in one of -or- be a combination of the following required disciplines:

Accounting, business, finance, economics, industrial management, marketing, quantitative methods, or organizational management. Applicants, who were service members or who currently serve in a military component and completed training in financial programs, are considered minimally qualified for the GS-09 entry-level position.


For example, to compute the number of semester hours an applicant earned, after he/she successfully completed 36 quarter credits in accounting discipline courses by:
1.Use the data point of .67 to compute Quarter Hours into Semester Hours:
36 Quarter Hours X .67 Semester Hour = 24 Semester Hours.


2.May compute the number of semester hours an applicant has earned, after he/she successfully completed 36 quarter credits in accounting discipline courses:
36 Quarter Hours /1.5 = 24 Semester Hours.

Hint: Whether you are converting Semester Hours into Quarter Hours; or, Quarter Hours into Semester Hours, the applicable computation data points are correct.


1.As a basis of continued Title 5 Excepted Service employment/appointment to a GS-0503 position, the employee must complete all Financial Management Program education and training.

2.As a basis of continued Title 5 Excepted Service employment/appointment to a GS-0503 position, the employee must meet the DoD directed civilian financial management certifications for the finance position within two years of initial hire date or promotion appointment date.

3.As a basis of continued Title 5 Excepted Service employment/appointment in the GS-0503 finance position, the employee must complete the requisite quantity of CETs every two years to sustain the achieved certification level.

4.The NG Title 5 Excepted Service GS-0503 employee must complete all required Financial Management Certification continuing education and training hours; and, the employee, along with his or her applicable supervisor, must document and manage the employee's Individual Development Plan.

5.As a basis of continued Title 5 Excepted Service employment in the GS-0503 finance program position, the employee's supervisor must monitor and track the employee's certification progress; and, work with the applicable JFHQ-State Human Resources Officer to take progressive discipline, as appropriate, to ensure the GS-0503 employee attains his/her certification levels within the required time periods.

6.The Title 5 Excepted Service employee is subject to adverse actions to include reassignment to a lower-grade, without pay or grade retention, and/or separation from federal service, when he or she fails to obtain the required Financial Management Certification and education requirements for the GS-0503 graded finance position.

7.All certifications are documented in the automated Learning Management Systems, as directed by DoD, U.S. Department of the Army, U.S. Department of the Air Force, and/or NG Career Field Functional Manager.

FINANCIAL MANAGEMENT CERFTICATION REQUIREMENTS: This is a Financial Management Level 2 certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d.

Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program. This certification requirement is a condition of employment for this position. Failure to obtain this certification within the required time may subject the incumbent to adverse action.

The financial management certification program supports the professional development of the financial management workforce and provides a framework for a standard body of knowledge across all DoD financial business programs.

Financial Management Certification Primary Financial Administration Track. The Title 5 Excepted Service GS-0503 employee selects a subject, such as accounting, auditing, budget, finance, payroll (military or civilian), or commercial pay, when initially entering the financial management certification program.

If the employee enters the position and the position's certification program is identified as Certification Level ONE, the primary track is the subject that the employee selects for the "Fundamentals and Operations of Finance.
If the employee enters the position and the position's certification program is identified as Certification Level TWO, the primary track is the subject that he or she selects for the "Concepts, Policies and Principles of Finance.

The GS-0503 position or the military occupational specialty and the "Concepts, Policies, and Principles of the Alternate Track" must be different from the primary track.
Financial Management Certification Level One. The position's level of work requires a basic understanding of theoretical financial management knowledge, which is generally acquired through technical training schools and/or experience. Work involves standard, repetitive tasks and activities with established procedures and guidance or the application of conventional practices to treat a variety of problems in financial management.
Financial Management Certification Level Two. The position's level of work requires the application of comprehensive financial management knowledge and technical proficiency combined with a broad knowledge of professional concepts, policies, and principles. Work also involves expanding skills, knowledge, and leadership abilities of high-potential personnel.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency .

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Background checks and security clearance

Security clearance

Drug test required


Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1.Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.

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Defense Travel Administrator - T5

Expired Job

Army National Guard Units (Title 32/Title 5)