Data/Reporting Analyst, Sr. (Procurement Planning & Strategic Sourcing)

Posting Expires:5/22/24

Salary Range: $42,434.91-$56,562.69

Data Reporting Analyst, Sr. (Procurement Planning and Strategic Sourcing)

General Description and Classification Standards

Procurement Planning and Strategic Sourcing (PPSS) seeks an exceptionally organized, detail-oriented, and motivated Data Reporting Analyst, Senior. Reporting to the Director of PPSS, the Data Reporting Analyst, Sr. is responsible for a variety of high-level administrative and operational functions in the areas of purchasing, timekeeping, training, personnel, equipment/inventory, and records management.

Performs seasoned-level reporting and analysis work in support of departmental research, performance reporting, operations management, and departmental operations. Plans and executes projects to study operations effectiveness or trends. Designs and prepares reports by accessing databases or by consolidating data from multiple sources. Summarizes data and provides commentary or observations based on analysis. Enters data into the Department's WaterStat platform and extracts reports.

Sources of data may be enterprise systems, complex spreadsheets, databases, etc. requiring specialized expertise or training. Note: positions in this class may also perform other related administrative or operational tasks within the organization.

Supervision Received

Direction received is very general and focuses on end results and is typically collaborative in nature. Position plans own work and project schedules and sequences.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures

• Schedules and coordinates internal meetings, including managing agendas and notes

• Helps to build relationships crucial to the success of the organization and works on a variety of special projects for the Director

• Receives assignments and plans for the data collection and analysis for assigned departmental functions or activities

• Designs custom reports and data displays for projects and standard report formats for ongoing functions based on organizational needs for information

• Reviews assigned operating records and/or databases for quality. Identifies processes or reporting functions that do not provide the necessary level of completeness, detail or accuracy. Designs standard report formats based on organizational needs for information.

• Retrieves and summarizes data from various information systems for inclusion into research or operating reports.

• Reviews monthly operating statistics and operating data and prepares operating reports.

• Participates in internal and external research projects by collecting, reviewing, and summarizing results.

• Generates reports, presentations, graphics, forms and other documents to demonstrate information flow and project results. May make presentations of periodic reports or special projects to organizational management.

Decision Making

May interpret organizational policies and recommend exceptions; establishes work methods, timetables, performance standards, etc.

Leadership Provided

Provides guidance and training as required to lower level, interns, temporary employees, etc. Serves as a technical resource or mentor to other employees. May lead or instruct less experienced workers in high level or technical jobs.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

• Knowledge of databases, reporting methods and formats.

• Skill in operation of computers to retrieve data and prepare reports and presentations; in writing narrative reports; in communicating.

• Ability to review data and identify data trends and/or inconsistencies.

• Exceptional organizational skills with strong attention to detail

• Strong communication and interpersonal skills; ability to deal effectively with all levels of the organization as well as external customers

• Excellent writing, spelling, grammar, and proofreading skills

• Ability to be flexible and adaptable in a fast-paced environment

• Demonstrated ability to handle multiple tasks simultaneously, prioritize accordingly, and juggle changing deadlines

• Ability to work well under pressure and exhibit good judgement; tolerance of ambiguity

• Ability to effectively maintain confidential information

• Self-managing; ability to work well independently with minimal oversight and as part of a team