Case Western Reserve University Cleveland , OH 44114
Posted 3 weeks ago
Job Description
POSITION OBJECTIVE
Working independently, the database research and maintenance clerk 4 is responsible for the accurate and timely coding, input, and verification of charitable gifts, grants, and pledges to the Case Western Reserve University alumni/development database system. This position is also responsible for the entry and maintenance of all biographical records including alumni, friends, corporations, foundations and others in the database system. The incumbent will be expected to apply the policies, principals, and fundamentals of the University Relations and Development division to the process of entering and maintaining its system for tracking charitable donations.
ESSENTIAL FUNCTIONS
NONESSENTIAL FUNCTIONS
CONTACTS
Department: Contact with all Advancement Services and University Relations and Development staff on as required to perform essential functions.
University: Periodic contact with the Controller's Office, Grants Accounting, Research Administration, and occasional contact with University Relations staff as required to perform essential functions.
External: Periodic contact with donors as required to perform essential functions.
Students: Contact with seasonal student employees within the department as required to perform essential functions.
SUPERVISORY RESPONSIBILITY
No direct supervisory responsibility.
QUALIFICATIONS
Experience: 4 or more years professional work experience required.
Education: High school education required; Bachelor's degree preferred.
REQUIRED SKILLS
Although Ellucian Advance system training will be provided by the University, keyboard skills and experience in a Windows operating environment is mandatory. Computer proficiency including Microsoft Office (specifically Excel) and the ability to learn new programs.
Prior experience in computerized records management is mandatory. Preference is given to database management in a non-profit fund-raising environment.
Working knowledge of standard research references, including the World Wide Web, is preferred.
Must be able to work well with people and be a team player. Must be highly motivated and a self-starter, able to work with minimal supervision.
Ability to judge quality of information received and to act on own judgment.
Ability to maintain logical and meticulous attention to detail at all times under all conditions. Love of detail work is mandatory.
Strong proof-reading skills are mandatory.
Ability to communicate well with university staff members on all levels is mandatory.
Must understand and adhere to confidentiality.
Must possess a high level of discretion, maturity, and motivation.
Must be able to set priorities, exercise initiative and work effectively without close supervision.
Absolute accuracy in typing and spelling is mandatory. Ability to type quickly and accurately.
Ability to interact with colleagues, supervisors, and customers face to face.
Ability to meet consistent attendance.
WORKING CONDITIONS
General office working environment. This position is eligible for the staff hybrid work program.
Hybrid Eligibility
This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.
Diversity Statement
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
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Reasonable Accommodations
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
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Case Western Reserve University