Data Recorder - Music Library - Part-Time

Topeka Public Schools Topeka , KS 66604

Posted 6 days ago


  • High school graduate or equivalent.

  • Knowledge of music and musical instruments preferred

  • Experience and training in warehouse operations (Preferably in an educational environment) to include receiving, data collection and recording, order processing, inventory control, filing, returns and allowances, quality control, materials handling, purchasing, packaging, sorting, etc. Such alternatives to the above qualifications as determined to be appropriate and acceptable.

  • Demonstrated proficiency with Microsoft Office software programs to include word processing, spreadsheets, database management, Power Point, etc.

  • Demonstrated proficiency with work order management software, financial accounting software, inventory management software.


  • Skilled in general office processes, procedures, and methodology.

  • Ability to relate well with staff, parents and community member

  • Documented knowledge of standard practices, equipment, and terminology in all phases of warehouse operations.

  • Ability to work from heights.

  • Ability to perform work independently according to prescribed standards and procedures with a minimum of supervision.

  • Ability to follow verbal and written instructions.

  • Dependability and the ability to get along with others.

Physical/Emotional Requirements:

The incumbent may be required to use the below requirements during any part of the working day.

  • The incumbent must be able to lift and carry up to 65 pounds.

  • Ability to work from a ladder.

  • Speaking, reading, hearing, manual dexterity.

  • Standing, sitting, bending, stooping, walking.

  • Reaching, pushing, pulling, climbing.

Performance Responsibilities:

  • Reports to the Supervisor Music Library to receive each day's assignments.

  • Maintain inventory of all department resources to include sheet music and instruments.

  • Coordinate rental of district instruments to staff and parents.

  • Communicate with music teachers and parents about music library related issues.

  • Perform general office work and administrative duties including answering phones, filing, processing purchase requests, distributing purchase orders, etc.

  • Perform music library activities as assigned or by following an established work schedule.

  • Respond to work requests in a timely and courteous manner.

  • Perform daily tasks in accordance with appropriate standards and procedures.

  • Assist with a variety of work assignments including such thinigs as taking requisition orders for supplies and equipment, issuing supplies and equipment, quality control, updating/adjusting inventories, inputting/processing work orders, recordkeeping, managing fixed assets, sorting mail, etc.

  • Assist in the music library to receive/inspect merchandise, pick orders, fill orders, route orders, stock shelves, dust shelves, replenish supplies, package merchandise, reject/return damaged merchandise, etc.

  • Assist in the periodic review of stockroom items to determine age, quality, and availability.

  • Mark all equipment with proper identification.

  • Follow the District's system for the receipt and issuance of parts and supplies as well as maintaining recordkeeping and inventories. Provide accurate inventory records of supplies held in the warehouse.

  • Work with District accounting/inventory control programs (TERMS), and work order program (Maintenance Direct).

  • Attend appropriate training sessions, meetings, and classes as part of the professional development.

  • Accomplish assigned tasks in a safe and efficient manner.

  • Operate and care for equipment used in daily work assignments.

  • Demonstrate professional image through appearance, language, and work ethic.

  • Require good attendance record for continuity of operations.

  • Perform other duties as assigned.

Terms of Employment: Twelve (12) months, part-time (4 hour) position

Evaluation: Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Classified Personnel.

Significant Associations: The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor.

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Data Recorder - Music Library - Part-Time

Topeka Public Schools