Data Processing Coordinator

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

JOB TITLE

Data Processing Coordinator

JOB DESCRIPTION SUMMARY

The Data Processing Coordinator reports to the Director of Admissions while providing operational and administrative support to departmental staff and supervisors following the standards, procedures, and policies of the department, university, and accrediting agencies. The processor will review, verify, and input information received from multiple external electronic sources and physical documents. They will maintain the integrity of admissions and student records in multiple databases by reviewing data for errors and/or redundancies, making corrections, and checking outputs. The processor will also create systems and processes to effectively and efficiently manage workflow and generate reports and audits as needed.

JOB DESCRIPTION

RESPONSIBILITIES:

• Create and maintain admissions records utilizing information collected from multiple electronic sources and physical documents.

• Verify the accuracy of data and records through individual assessment and mass auditing making necessary updates.

• Maintain the highest level of detail and accuracy to assist in generating routine reports and audits.

• Prepare and review documents and university records to aid in the productivity of the admissions department's annual cycle and goals.

• Assist with monthly and year-end reporting.

• Assist with electronic data imports and exports.

• Assist in the transition to a new Student Information System.

• Communicate effectively with students and counselors regarding application completion and documentation.

• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to collect and analyze admissions data in a detail-oriented manner.

• Self-motivated and able to balance multiple tasks simultaneously among changing priorities and deadlines.

• Become knowledgeable of federal and state laws, regulations, processes, and policies involved with maintaining compliance.

• Ability to respond to inquiries effectively and accurately from students, parents, staff, and faculty.

• Knowledge of Microsoft Word, Excel, and Outlook.

• Ability to document procedures in a clear and concise written format.

• Ability to work in multiple databases at once.

MINIMUM QUALIFICATIONS:

• Associate Degree

• Minimum of one (1) year of experience in Data Processing, Data Entry, or a related field

• Any appropriate combination of relevant education, experience, and/or certifications may be considered in lieu of a degree.

PREFERRED QUALIFICATIONS:

• Two (2) or more years of experience in a higher education

• Advanced knowledge of database management and Excel Experience with Salesforce and/ or Ellucian Banner

• Experience working with confidential records.

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

• Must possess a valid driver's license.

• This position requires a criminal background check, which may include a Level II screening as required by Florida Statute §435.04.

• This position is subject to federal and state privacy regulations.

NORMAL WORK SCHEDULE: This position is salary exempt. The normal work schedule is Monday - Friday, 8:00 a.m.-5:00 p.m.; however, the schedule may vary depending upon activities. Occasional overtime (weekends and evenings) may be required.

TARGET HIRING SALARY: $ 19.24 hourly

APPLICATION DEADLINE DATE: The position is open until filled.

APPLICATION PROCESS: In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format):

• Cover Letter

• Resume

• List of at least three (3) professional references (names and contact information)

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.

Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.-6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future. Click here for more information.

FLORIDA POLY BENEFITS

• Perks and Discounts

• Annual Leave

• To help promote work-life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in our University Holidays policy FPU-1.008.

• Sick Leave

• Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program.

• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4 between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions. Click here to explore Lakeland, Florida.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered.

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04.