Data Manager

Position Title

Data Manager

Reports To

Principal

FLSA Status

Non-Exempt

Education, Training and Experience:

• Must hold a High School Diploma or GED

• Associations Degree (or equivalent) preferred.

• Knowledge of computers, networking, and office practices.

• High level of accuracy in data entry and management.

• Administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records.

• Communication skills to communicate with school personnel, students, parents, and outside agencies.

• Computer skills to install new software and hardware and to troubleshoot software and minor hardware problems. Manual skills for cleaning and minor repair of equipment.

• Ability to perform common arithmetical functions.

• Software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program.

• Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines.

• Keeps information confidential.

• Needs limited supervision and is able to work independently and as a part of a team.

• Uses initiative in carrying out recurring assignments independently without specific instructions.

• Able to make decisions and solve problems with school data and information provided.

Essential Duties and Responsibilities:

• Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, etc.

• Monitors the entry of attendance and grades by teachers into PowerSchool. Monitors student absences for correct excused/unexcused coding. Prepares student absence lists and daily absence bulletin. Maintains student sign-in/sign-out logs, based upon directions from principal. Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures. Directs teachers concerning attendance procedures and policies.

• Employs the PowerSchool program to generate reports to satisfy the requirements of Bladen County Schools, school administrators, local and state government, law enforcement and health agencies, as well as the North Carolina Department of Public Instruction.

• Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Processes arriving student's cumulative records. Prepares cumulative records for departing students. Withdraws Last Updated: June 2014 departing student from PowerSchool. Maintains files of arriving/departing students' cumulative records. Copies and sends cumulative records for withdrawing students and maintains a log of students who entered and departed the school throughout the year. Provides home room assignments and schedules (Exception for grades 9-12: high school counselors develop schedules for newly enrolling students).

• Collects data for and prints marking period report cards.

• Requests cumulative records for new students and sends cumulative records upon request for exiting students. Manages student cumulative records according to federal (FERPA) and district policies and procedures.

• Other clerical duties as assigned by the principal.

• Performs other duties as assigned by the immediate supervisor

Physical Requirements:

Regularly required to sit, stand, walk, talk, hear, write, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 40 pounds.

Disclaimer

The above statements are intended to describe the general nature and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and skills that may be required of the employee assigned to this position.

The Board will not tolerate discrimination on the basis of sex, including any form of sexual harassment as that term is defined under Title IX, in any program or activity of the school system.

The Local Board of Education will not discriminate against qualified persons with disabilities on the basis of a disability.

Working hours for all employees not exempted under the Fair Labor Standards Act (FLSA), including secretaries, cafeteria, janitorial and maintenance personnel, will conform to federal and state regulations.

A requirement that a license to drive a bus be obtained and maintained and that the employee drive a bus as needed and requested by the Principal. This requirement does not apply to individuals exempted from getting a bus license by the Department of Motor Vehicles due to disabilities.