Data Manager

Data Manager

Reports to: Principal

Qualifications:

• High school diploma or equivalency required

Data Manager Skillet Requirements:

• Possesses an organized approach and excellent time managements skills

• Prioritize and structure tasks to meet deadlines and expectations

• Possesses the ability to work well as part of a team

• Possesses computer literacy and good keyboarding skills

• Possesses good numeracy skills

• Maintains accuracy and attention to detail

• Maintains professionalism at all times

• Possesses administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records

• Possesses effective communication skills to communicate with school personnel, students, parents, and outside agencies

• Effectively uses software for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program

• Uses discretion and keeps information confidential when working with sensitive student/staff information

• Needs limited supervision and is able to work independently and as a part of a team

• Uses initiative in carrying out recurring assignments independently without specific instructions

• Ability to make decisions and solve problems with school data and information provided

• Works well under pressure

Key Duties and Responsibilities:

PowerSchool Student Information Management, including but not limited to:

• Enrollments

• Withdrawals

• Discipline

• Student/Teacher/Room Schedules

• Transcripts

• Historical Grade

• Test Scores

• Immunizations

• Demographics

Attendance and Grade Management

• Monitors the entry of attendance and grades by teachers into PowerSchool

• Monitors student absences for correct excused/unexcused coding

• Prepares student absence lists and daily absence bulletin

• Maintains student sign-in/sign-out logs, based upon directions from coordinator

• Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures

• Directs teachers concerning attendance procedures and policies

Student Entry and Withdrawals (in coordination with administration)

• Enrolls new students throughout the year

• Enters basic student and demographic information

• Processes arriving student's cumulative records

• Prepares cumulative records for departing students

• Withdraws departing student from PowerSchool

• Maintains files of arriving/departing students' cumulative records

• Copies and send cumulative records for withdrawing students

• Maintains a log of students when entered and departed the school throughout the year

• Requests cumulative records for new students and sends cumulative records upon request for exiting students

• Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12; other clerical staff may be responsible for records duties at the discretion of the principal)

• Collects data for and prints marking period report cards

PowerSchool-Reporting and Audits

• Generate reports that satisfy the requirements from the following School Administrators; District Administrators; Local and State Government; Law Enforcement; Health Agencies and North Carolina Department of Public Instruction

• Calculates and prepares Honor Rolls

• Performs historical testing audits on student records

Monthly and Quarterly Reports Include:

• Principal Monthly Report (PMR)

• Student Activity Report (SAR)

• Monthly and Quarterly Data Team reports

• Scheduling reports

• Headcount reports

• Civil Rights Data Collection

• Spring and Fall AIG

• Discipline

• Alternative Learning Report

• Common Follow-up

• Dropout data collection

• Retention/promotion/graduation report