Data Manager II

POSITION TITLE

Student Information Data Manager

• Level II

WORKING TITLE

SCHOOL/DEPARTMENT - Burgaw Middle School

LOCATION - Burgaw Middle School

PAY GRADE - 62

FLSA STATUS

Non-Exempt

REPORTS TO Principal

WORK WEEK SCHEDULE Monday

• Friday

WORK HOURS 8:00 AM - 4:00 PM; occasional evenings and weekends

MONTHS/YR 12

MINIMUM QUALIFICATION STANDARDS

KNOWLEDGE, SKILLS, AND ABILITIES

Strong analytical and organizational skills

Ability to work with a high degree of accuracy

Excellent oral and written communication skills

Comply with confidentiality requirements pertaining to student information.

Knowledge of school procedures, such as enrollment, scheduling, grading, graduation requirements, and course coding

Considerable knowledge of computers, various operating systems, SQL and HTML, as well as word processing software, spreadsheets, and databases

Ability to exercise judgment independently in selecting and implementing procedures and analyzing data

Ability to troubleshoot and correct hardware and software problems

Skills related to organized and engaged meeting management

Ability to establish and maintain an effective working relationship with school personnel, parents, students, and district staff

Demonstrated ability to work effectively in a deadline-driven, rapidly-changing team environment

EDUCATION, TRAINING, AND EXPERIENCE

High school diploma and at least 3 years of experience in an automated office or systems environment or

Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered

CERTIFICATION AND LICENSE REQUIREMENTS

Must hold and maintain a valid motor vehicle operator's license according to the State of NC requirements

Obtain North Carolina Public Notary Certification

ESSENTIAL DUTIES AND RESPONSIBILITIES

Database Maintenance

Ensure accuracy of all state and locally required fields in the student information database.

Enroll and withdraw students according to state and local procedures.

Maintain student's cumulative folder for current and previous students.

Ensure that teachers and students have a complete schedule for the current school year.

Enter student disciplinary actions and suspensions.

Train parents in the use of the parent portal.

Troubleshoot and provide technical support for the student information database for students, teachers, and administration.

Ensure that teacher's gradebooks are setup correctly.

Reporting

Provide a daily attendance report to the cafeteria manager.

Print and distribute report cards.

Prepare honor roll lists and perfect attendance lists.

Reconcile and approve state reports within the student information database (RP, PMR, SAR, etc.).

Prepare customized reports as requested.

Maintain updated student demographics and emergency contacts for emergency purposes.

Perform other duties and responsibilities assigned by supervisor

WORKING CONDITIONS

PHYSICAL DEMANDS

Must be able to use a variety of office equipment such as computers and copiers

Must be able to frequently lift, carry, push, pull, or otherwise move objects up to 10 pounds

Due to the amount of time spent working on the computer, standing, and walking, physical requirements are consistent with those for light work

WORK ENVIRONMENT

Must be able to work in office and public school environments and come into direct contact with staff, students, and parents

Travel is required to schools and Central Services offices

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

VERSION DATE(S) 10/29/19