Data Management Coordinator, Clery Act Compliance

Position Status & Special Application Instructions

Posting Number NC00615 Benefits Eligible? Yes Section Administration & Finance Number of Positions Available 1 Anticipated Start Date or Semester Posting Date 04/03/2024 Position Status Continuing Position Union Status PSA End of Temporary or Limited Position Priority given to applicants who apply by Closing Date Open Until Filled Yes Special Instructions/Information for Applicants

Posting Details

Classification Information

Salary Grade / Rank 9NC Proposed Starting Salary Range $60,000 Benefits

Full-time employee benefits include:

• Comprehensive Health Benefits and Rewards for Wellness Incentives

• Generous Paid Time Off

• Family/Parental Leave

• Tuition Waivers at RIC, CCRI & URI

• Retirement Plan

• Long-term Disability Coverage

• Variety of voluntary add-on's For a complete listing, visit:

http://www.employeebenefits.ri.gov/benefits/new/index.php

FLSA Non-Exempt Branch of Service Non Classified AA / ADA Statement

As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.

Position Information

Position Title Data Management Coordinator, Clery Act Compliance Career Ladder Eligible? No Career Ladder Path

N/A

Department Name Security and Safety Department Full Time / Part Time Full Time Scheduled Work Week / Hours / Area

35 hours per week

Academic or Calendar Year Calendar Number of Employees Supervised 0 Position Overview

The mission of the Rhode Island College Campus Police, a component of the College's Department of Security and Safety, while multifaceted, is simplistic in nature and is centered upon a single goal: to provide for the safety of life, personal and institutional property, and to enhance the educational process.

This goal is accomplished through the enforcement of all local, state and federal laws and statutes, as well as the various policies and procedures established by the college administration and the Council on Postsecondary Education.

The Data Management Coordinator, Clery Act Compliance is responsible for the collection, maintenance and reporting of data for the Campus Police Department and collaborate with various offices and areas of campus as well as external agencies to ensure campus-wide monitoring and compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and any associated regulations. Ensures documented proof of compliance for all Clery audits and is responsible for compilation and publication of Annual Security and Fire Safety Reports. Provide full administrative support to the police chief and the command staff.

Primary Purpose

Responsible for the collection, maintenance and reporting of data for the Campus Police Department and collaborate with various offices and areas of campus as well as external agencies to ensure campus-wide monitoring and compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and any associated regulations. Ensures documented proof of compliance for all Clery audits and is responsible for compilation and publication of Annual Security and Fire Safety Reports. Provides full administrative support to Chief of Campus Police and the command staff.

Essential Duties

Work collaboratively with various stakeholders across the College to ensure compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("Clery") and related regulations.

• Prepare, publish, and distribute the Annual Security and Fire Safety Report, and prepare communications for campus community regarding its availability.

• Assist in identifying and maintaining annual lists of Campus Security Authorities.

• Collect crime statistics from various departments, Campus Security Authorities and law enforcement, as appropriate.

• Assist with providing, facilitating and managing the training of the Campus Security Authorities.

• Document programming and training required by Clery.

• Manage all departmental reporting systems including collection, review, correction and entry of departmental criminal, traffic and informational reports.

• Work with law enforcement officers and supervisors to ensure reports are clear, complete, accurate and completed and approved in a timely manner.

• Stay abreast of pending and final changes to Clery and other laws or regulations affecting Clery provisions as they effect Clery related policies and procedures.

• Ensure the maintenance of records on security awareness and crime prevention programs and presentations.

• Serve as records custodian to ensure proper classification of crime incident reporting.

• Assist with maintenance of daily crime and fire logs.

• Maintain information regarding timely warnings, emergency notifications and fire safety data.

• Review and update Clery geography map as necessary.

• Assist with compliance related to the Drug Free Schools and Safe Campuses regulations.

• Submit annual crime statistics to the Department of Education.

• Serve as Webmaster Administrator for the office of Security and Safety webpages.

• At the direction of the Director, assist with training campus police with the campus emergency communications systems to develop and deploy messages for emergency notifications and timely warnings.

• Assist the command staff to monitor budgetary expenditures for Campus Police, including preparing requisition orders, tracking invoices and maintaining budgetary spreadsheet

• Provide other daily as assigned administrative support to the command staff.

The college requires that all applicants and employees be able to perform the above essential duties of the job and will explore reasonable accommodations for individuals with documented disabilities in accordance with ADA requirements.

Occasional Duties

Perform other duties and responsibilities as assigned by the Director of Security and Safety/Chief of Campus Police.

Required Skills, Knowledge, and Abilities

• Familiarity with reporting tools such as Excel.

• Working knowledge of PC software for data management.

• Excellent technological and data management skills.

• Familiarity with PowerPoint. Excellent written communication and organizational skills.

• Ability to communicate effectively.

• Ability to work independently and manage time efficiently.

• Ability to perform detailed work with accuracy.

Required Qualifications

Education: Bachelor's degree.

Experience: Experience with data systems, such as PeopleSoft, software reporting tools and compiling data.

Preferred Qualifications

• Familiarity with Clery reporting.

• Experience working in a law enforcement environment.

• Experience in higher education.

• Bilingual English/Spanish.

Environmental Conditions

The employee is not exposed to known adverse environmental conditions.