Data Control Specialist - UW Foundation

The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives.

JOB TITLE:

Data Control Specialist - UW Foundation

JOB PURPOSE:

Manage processes and maintain all biographical data in the Foundation databases, in which all donor, alumni, staff, student and constituent information is permanently recorded for the use of the UW Foundation and the University of Wyoming according to Foundation and industry data management standards. Maintain some processes of internal departmental databases.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure that backup information on all database changes is appropriately maintained and/or scanned into the OnBase electronic documentation system.

• Maintain data integrity within internal databases and systems as requested, conducting data clean-up as needed.

• Identify data that may need additional verification and work closely with others to assure the accuracy of constituent information.

• Use varied software tools with a high level of competence: such as Advance CRM, AlumniFinder, OnBase, MS Office, Windows, and other software.

• Meet demanding and conflicting deadlines, prioritize multiple projects.

• Maintain strict confidentiality of all information accessed and managed and apply a working knowledge of regulations and standards regarding confidential data.

• Assist in developing mass additions, updates, and global changes to the database regarding constituent records.

• Serve as a resource to provide an in-depth understanding of the constituent database information.

• Identify controls and compliance metrics to reduce data issues and improve data quality.

• Use database reporting tools to query databases and to troubleshoot data integrity issues.

• Work with peer institutions to survey, benchmark, and to identify third party vendor biographical information to append to the Foundation database.

• Work professionally, effectively, and collaboratively with donors, friends, alumni, Foundation leadership and management, other teams to accomplish Foundation priorities and goals.

SUPPLEMENTAL FUNCTIONS:

• May assist with departmental budget planning process including research and provide/prepare financial reports.

• Assist with revision of forms and office procedures.

COMPETENCIES:

• Adaptability

• Analysis/Problem Identification

• Attention to detail

• Consistency

• Initiative

• Quality Orientation

• Work Prioritization & Management

REMOTE WORK ELIGIBILITY:

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:

Education: Bachelor's degree, or an equivalent combination of education and experience

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements: None

DESIRED QUALIFICATIONS:

• Advanced database principles and management

• Advanced operation of MS Office (Outlook, Access, Excel, Word, PowerPoint)

• Database security, backup, and recovery

• Recordkeeping methods and techniques

• Records maintenance and management

• Develop and maintain accurate databases.

• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.

• Communicate effectively, both orally and in writing

REQUIRED MATERIALS:

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.

HIRING STATEMENT:

UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/