CTE Secretary

Position Type:

Campus Clerical/Registrar Secretary

Date Posted:

6/20/2024

Location:

Copperas Cove High School

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JOB TITLE: Career & Technical Education (CTE) Secretary

REPORTS TO: Assistant Principal

PAY GRADE: CP 2, 197 days $13.60 starting minimum pay rate

DEPT./SCHOOL: Copperas Cove High School

WAGE/HOUR STATUS: Nonexempt

PRIMARY PURPOSE:

Organize and manage the daily office activities of the Career and Technical Education CTE department and provide clerical services to the department administrator and other staff members.

QUALIFICATIONS:

Education/Certification:

High School Diploma

Business Education courses, preferred

Special Knowledge/Skills:

Proficient typing skills

Excellent communication and interpersonal skills

Excellent organizational skills and punctuality

Proficient in the use or basic math skills

Ability to follow written instructions

Proficient skills in basic computer operations

Ability to use computer software to develop budget files, databases, presentations and spreadsheets

Experience:

Three years secretarial experience, preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

• Receive incoming calls and respond to inquiries from staff, parents, and students.

• Greet visitors and follow established security procedures.

• Assist front office staff with handling student issues and providing information to staff, students, and parents.

• Maintain physical and computerized departmental files.

• Maintain student records as needed.

• Maintain accurate and auditable records.

• Meet established deadlines.

• Assist budget secretary with purchase orders and requisitions.

• Prepare budget requests.

• Process inventory.

• Monitor and process personnel leave requests and reports.

• Maintain calendar for CTE Coordinator.

• Promote positive communicty relations through effective communication and interaction.

• Create, modify, and update CTE related projects as assigned.

• Coordinate with the CTE Coordinator for department, campus, and community meetings.

• Maintain confidentiality.

• Other duties assigned at the discretion of the Principal.

SUPERVISORY RESPONSIBILITIES:

None

EQUIPMENT USED:

Personal computer, printer, fax, copier, calculator.

WORKING CONDITIONS:

Mental Demands:

Reading: ability to perform basic arithmetic calculations, communicate effectively (verbal and written), highly proficient computer skills, and interpret policies and procedures.

Physical Demands/Environmental Factors:

Repetitive hand motions, prolonged use of computer. Be able to lift, carry, pull, push 5 to 25 pounds.

COPPERAS COVE ISD DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGON, DISABILITY, OR AGE IN ITS PROGRAMS, ACTIVITES OR EMPLOYMNET PRACTICES. FOR INQUIRIES REGARDING THE NON-DISCRIMINIATION POLICIES, CONTACT: EXECUTIVE DIRECTOR OF HUMAN RESOURCES, 254-547-1227, 408 S Main, COPPERAS COVE, TX, 76522