Csbrown Office Support (Data Manager/Secretary/Bookkeeper)

HERTFORD COUNTY PUBLIC SCHOOLS JOB DESCRIPTIONS

JOB TITLE: CSBrown Office support (data manager/secretary/bookkeeper)

GENERAL STATEMENT OF JOB

To maintain and coordinate the student data management system

for a school and assist with other front office duties.

QUALIFICATIONS

• Associate's degree

• Extensive, broad experience in an office environment with responsibility for a large variety of complex duties including data entry.

• Strong computer and communication skills.

REPORTS TO: Principal

Terms of Employment: Twelve month work year/At Will/FLSA Non-Exempt

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1.Follow all rules, policies and procedures of Hertford County Public Schools, along with state and federal regulations pertaining to school issues.

• Assist with the preparation and maintenance of the student database for the school.

• Provide support for accurate system wide record maintenance.

4.Develop and prepare customized reports utilizing Powerschool.

5.Screen and route materials according to content of communications; routing duties

require detailed knowledge of organizational operations and status of work.

6.Maintain strict confidentiality for all student information matters.

7.Strive to maintain and improve professional competence. Participate in development and support of the broad school vision.

8.Perform other duties and responsibilities as requested by the Principal.

The above statements describe the general nature and level of work being performed by individuals assigned to this job. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so employed.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of

the Board and local policy on evaluation of personnel.

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrate functional knowledge of computers and all aspects of the Microsoft

Office Professional and Google Apps for Education programs.

• Considerable knowledge of data management.

• Ability to communicate clearly and concisely, both orally and in writing.

• Ability to communicate with school personnel, employees, and central office staff while complying with the confidentiality requirements in local, state, and federal

policies and statutes.

• Ability to work with a high degree of accuracy.

• Strong organizational skills.

• Ability to interact and deal with the public in a professional manner.

• Ability to establish and maintain effective working relationships as necessitated

by work assignments.

• Physical ability (able to exert up to 20 pounds of force occasionally) and dexterity

to perform the duties and responsibilities of the job

BOOKKEEPER

• Prepare and maintain all school records using a computerized accounting program; enter transactions into the system and generate monthly reports.

• Provide support for accurate system wide record maintenance; send monthly school financial reports to the Finance Department.

• Maintain appropriate backups and system security for school financial records.

• Serve as school payroll operator and liaison between school staff and central payroll associates with duties as outlined in the Administrative Payroll Manual. (Excluding traditional high school treasurers.)

• Write, edit, prepare, or coordinate the preparation of correspondence, reports, charts, graphs and other printed materials; research content items for correctness of presentation and applicability.

• Screen and route materials according to content of communications; routing duties require detailed knowledge of organizational operations and status of work.

• Maintain strict confidentiality for all personnel matters.

• Strive to maintain and improve professional competence.

• Participate in development and support of the broad school vision.

• Perform other duties and responsibilities as requested by the Principal.

The above statements describe the general nature and level of work being performed by individuals assigned to this job. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so employed.

Knowledge, Skills and Abilities:

• Demonstrates functional knowledge of computers and all aspects of the Microsoft Office Professional software programs.

• Considerable knowledge of accounting practices.

• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate with school personnel, employees, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and statutes.

• Ability to work with a high degree of accuracy.

• Strong organizational skills.

• Ability to interact and deal with the public in a professional manner.

• Ability to establish and maintain effective working relationships as necessitated by work assignments

• Perform other duties and responsibilities as requested by the Principal

Revised 9/27/22