The Legal Aid Society New York City , NY 10038
The Legal Aid Society's Criminal Defense Practice (CDP) is seeking a motivated, efficient, organized and detail-oriented Administrative Coordinator.
The Criminal Defense Practice is the largest public defender program in the country, handling a total of more than 230,000 cases each year.
The Training Unit is responsible for providing support and training on all aspects of criminal law and practice to all staff in the Criminal Defense Practice through lectures, workshops, trial advocacy programs, written materials and memos, videos, presentation software, visual aids, and a wide range of resources on The Legal Aid Society's intranet.
The successful Administrative Coordinator is capable of self-direction, multitasking, maintaining organizational systems, and meeting tight deadlines.
ESSENTIAL DUTIES/RESPONSIBILITIES * Manage the issuance of Continuing Legal Education (CLE) certificates for participants in all training programs and related record-creation and record-keeping
Assist with management of training database and other organizational and tracking activities
Assist with training calendar and daily management of training schedules
Assist Director of Training with invitations to faculty and attendees and the scheduling of training programs
Help coordinate Intern Investigator program for college students
Maintain regular communications with LAS staff and external parties about trainings, inquiries about training materials, and other matters
Coordinate registration and set up for training programs, meetings, and conferences, and provide logistical support at such events
Create and modify documents using Microsoft Office, Adobe Pro, and other programs
Develop and manipulate spreadsheets
Film training programs for upload to Learning Management System
General office responsibilities including copying, filing, faxing, typing memos, letters, and forms, etc.
Provide day-to-day support for all Criminal Defense Practice operations and hiring processes SECONDARY DUTIES/RESPONSIBILITIES * Other appropriate duties as assigned * B.A.
or associate's degree, or comprehensive in-house experience with related duties
Computer skills with high proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Pro
Excellent organizational skills with the ability to prioritize among multiple projects and complete tasks in a timely, efficient manner
Careful attention to detail
Strong writing skills with proficiency in grammar, punctuation, and proofreading
Ability to take initiative, anticipate problems, and formulate solutions
Ability to work independently and with a team
Graphic design experience and knowledge of audio-visual equipment and video editing preferred OUR COMMITMENT TO DIVERSITY AND INCLUSION The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation.
We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs.
Our ability to achieve these goals depends on the efforts of all of us.
HOW TO APPLY You must apply online at the LAS Recruitment Portal.
The Legal Aid Society is reducing its carbon footprint and therefore paper applications are not accepted.
Only PDF documents will be accepted.
If your document is not a PDF, your application will not be processed.
Applications submitted without all the required materials will not be processed.
The Legal Aid Society is an Equal Opportunity Employer -- Women, People of Color, Members of the LGBTQ+ communities, Veterans, and People with Disabilities are encouraged to apply.
For technical difficulties or questions regarding this posting, please email . Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Job Type: full-time