The Crew Records Administrator oversees the tracking and analysis of hotel and deadhead usage to minimize unnecessary cost. Effectively drive down cost by ensuring crew travel details and itineraries are constructed within fiscal responsibility, in accordance with Airline Pilot Association (ALPA) & Association of Flight Attendants (AFA) regulations, and in compliance with vendor contracts. Support Finance department with vendor contracts and payments.
Crew Travel Requests: Ensure that all email and phone travel requests are booked and in accordance with contractual regulation.
Maintain and update travel information for all crew members attending training on a month-to-month basis.
Communicate travel accommodations by means of email or phone.
Hotel Connections Liaison: Communicate with Hotel Connections via email to update vendor contact and rate information. Coordinate with Crew Plan to ensure DAT file contains correct Hotel Connections data.
Be involved in maintaining vendor relations and develop processes to improve operational efficiency.
Invoicing and Reconciliation: Reconcile monthly vendor invoices with booking data and Crew Plan data.
Process payment for vendor contracts with Crew Travel credit card. Assist Finance with vendor invoicing.
Assist Finance: Work with Finance in reconciliation and forecasting of crew travel expenses and budget by means of building and maintaining accurate historical reports.
Pilot Expenses: Collect, review, and approve pilot expense reports.
Training Travel Scheduling: Book all travel; i.e. deadheads, hotel, and transportation for all initial, upgrade, requalifying and recurrent training crew.
FAA Travel Scheduling: Book all travel; i.e. deadheads, hotel, and transportation for all FAA inspectors as requested or required by training.
1-2 years administrative experience
Microsoft office. Working Conditions General Office Environment Certificates/Licenses/Designations:
Long periods of sitting with continuous typing, reading, and writing
Work under contractual deadlines with near 100% accuracy
Flexibility to meet changing deadlines under pressure
May perform other responsibilities as assigned. Responsibilities and duties may change when circumstances dictate. (e.g. emergencies, change in workload, rush jobs or technical developments.)
Please be advised that you will be asked to complete a required assessment to be considered for this position. This assessment will be emailed to you after you apply. Please be sure to check your Spam folder and/or junk mail if you do not receive it
We offer a competitive salary and comprehensive benefits to our team members including medical, dental, STD, LTD, life insurance, 401(k), paid time off, travel benefits and much more. We strive to maintain a professional, yet friendly environment and promote professional and career development for our team members.
Spirit Airlines is an Equal Employment Opportunity employer. All aspects of employment are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other category protected by federal, state, or local law.
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