Credit Trade Analyst & Client Support

Qualifications and Skills

• Minimum of 3 years' experience in an accounting position that involved analyzing credit/trade issues.

• Previous experience in Oracle or Baan or other integrated systems.

• Excellent interpersonal, teamwork, communication, and organization skills.

• Ability to work independently and show initiative to complete tasks with limited management guidance.

• Analytical and detail oriented.

• Proficient in Microsoft Office applications and enterprise business systems such as Baan and Oracle.

• Advanced Excel user (pivot tables, VLOOKUP, SUMIF)

• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

• This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

Preferred

• An associate degree in accounting, finance, or a closely related discipline.

Benefits/Salary:

• The position includes competitive wages and a comprehensive benefits package, including health insurance (medical, dental, vision), excellent 401k matching program, paid holidays, and vacation. The salary range for this position is $50k to 79k annually.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of incumbents in this job classification.

Job Summary Responsible for the accounts receivable and trade management functions, maintaining customer records, month-end financial reporting, and maintaining performance tracking templates. Analyze credit card transactions to match receivables. Interface with Corporate Credit to discuss and resolve customer credit and receivables issues and disputes. Determine proper application of cash payments. Research and administer customer credits. Monitor status of left-over credit card authorizations to achieve timely closure. Analyze and track receivable aging and collection. Negotiate consolidations of credits and open invoices.

Responsibilities and Duties

• Researching and administering customer credits, daily sales report, returned product credit processing, researching, and resolving trade management claims, processing credit card payments and order releases - all in conformance with established weekly and monthly deadlines.

• Provide support to resolve account issues, pending credits, and disputes regarding billing or account information or status. Work directly with customers to research and respond to questions regarding their account, pending credits, and billing questions or concerns.

• Process credit card payments by obtaining customer authorization for charges, matching credit card information to orders received, submitting credit card information and orders to company approved credit card processing system, sending invoice and related information to customers, and verifying that authorizations are cleared.

• Assist Corporate Credit Department on cash payment applications and consolidations, including customer returns processed by credit, interfacing with the company approved credit card processing system to identify charges and verify accuracy.

• Monitor status of open credit card authorizations to prevent them from remaining open for extended periods or expiring. Monitor status of trade management under/over payments and maintain tracking report, and work to achieve goal of 90-day aging.

• Maintain customer data and account management records such as address changes and resale certifications. Records may be in both paper, electronic, emails, and Baan formats. Set up new and dormant customer accounts and interface with Corporate Credit Department in Hungary to ensure proper account mapping and records.

• Perform month-end, quarterly, and annual financial reporting required by Corporate Accounting and Controller(s), including but not limited to balance scorecards, resource unit charges, sales tax report, and select financial data reports.

• Assist Corporate Credit Department in performing analysis and tracking customer receivable aging and collections.

• Create and maintain financial and operational tracking and reporting templates. Design reporting formats and templates based on management requirements. Seek to continually improve accuracy and functionality of reports based on operational and management needs.

• Ensure all rebate customers have maintained qualifying membership of marketing groups based on contract terms and conditions negotiated with the customer and/or marketing group by the Account Manager. Verify compliance with internal audit standards and keep rebate contracts current by conducting quarterly reviews.

• Generate contracted warehouse and contracted sales rep commission and customer rebate reports on a monthly, quarterly, and annual basis. Process the rebate and commission payments into Oracle I-Procurement. Distribute rebate and commission reports to warehouse, sales reps, and customers. Track monthly performance progress.

• Review receivable reports to verify status of collection and balance outstanding and assist in maintaining compliance with corporate collection goals. Utilize report from Corporate Credit in Hungary regarding aging and collection status. Monitor the status and accuracy of unassigned credits.

• Perform daily EDI invoicing and ASN submissions through customers' portal.

• Answers general inquiries concerning open orders including expediting delivery and tracing shipments.

• Processes requests for technical information, sales literature, material certification.

• Checks stock for customers and distributors.

• Ensure that all work activities are performed in accordance with established safety and environmental standards.

• Maintain full compliance with company policies and procedures and conduct all activities in accordance with The Code of Conduct to include ASAT and SOX compliance.

• Performs other duties as assigned.