P
Credential Analyst
Pulaski County (Ar)
Little Rock , AR 72215
Posted 1 week ago
Department: Road and BridgePosition Control Number: 0200-044FLSA Status: Non-Exempt; position is eligible for overtimeSafety Sensitive Designation: This position is not designated as safety-sensitive.Random Drug/Alcohol Test: NoOpening Date: June 21, 2024Closing Date: July 5, 2024 at 11:59 PMThis job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include but are not limited to attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.EEO/AA/F/M/VET/DISABLEDJOB SUMMARY: Responsible for the collection and verification of employee credentialing information; ensures accurate record-keeping and maintenance of employee credentials, performance evaluations, and other similar records to ensure compliance with employment requirements and policies; assists with HRIS system support, data auditing, and data collection.ESSENTIAL JOB FUNCTIONS:* Receives, analyzes, and maintains licenses and certifications required for employees; ensures compliance with County policies and procedures. * Coordinates with the recruitment team to verify and collect license and certification information for new hires; ensures employees are in compliance and compensated as required. * Conducts routine audits of records to identify deficiencies and expiration dates; works with departments and employees to obtain updated records; creates reports when requested. * Serves as a liaison between county departments and HR in the license and certification process; answers questions and provides information to departments and employees as needed. * Tracks performance evaluations for county employees to ensure timely completion; sends reminders and notifies departments of deficiencies; prepares appropriate reports. * Prepares biannual reports for hard-to-fill and high-turnover positions; analyzes and uses data to determine employee eligibility for exemptions under the licensure and certifications policy. * Tracks exemptions granted to employees under the licensure and certification policy, ensuring required licenses and certifications are received in accordance with position requirements; makes recommendations to the Director for salary adjustments as appropriate. * Assists with the day-to-day maintenance of the Human Resources Information System (HRIS); conducts audits to ensure accurate information, troubleshoots problems, and makes recommendations for improvements. * Assists with responding to Freedom of Information Act (FOIA) requests; coordinates with staff to identify and obtain responsive documents and records. * Compiles statistical data for EEO-4, EEO, and Affirmative Action reporting; reviews data for accuracy and forwards it to the Chief Deputy for review. * Serves as backup to the Employment Records Specialist in processing HR actions, presenting new hire orientation, and other related tasks as needed. * Conducts research and prepares various statistical and narrative reports utilizing the HRIS and Payroll systems, employment records, the internet, and other sources. * Assists with planning and preparation of the annual employee recognition program. * Audits benefit enrollment records in the HRIS, payroll, and vendor systems on a biannual basis to verify the accuracy of data; notifies appropriate staff members of discrepancies. * Assists the benefits division with case management for employee benefits; answers questions, reviews enrollments, tracks claims, and prepares reports as needed. * Provides information and answers questions for employees regarding the use of the HRIS system, completion of employment forms and documents, completion of HR actions, and other similar inquiries. * Ensures that confidential information is maintained and transmitted in a secure and legally compliant manner.SECONDARY DUTIES AND RESPONSIBILITIES:* Completes special projects under the direction of the Human Resources Director or Chief Deputy. * Performs other related duties as required.PERSONNEL SUPERVISED: NoneWORKING CONDITIONS: Work is performed in a smoking-restricted office environment.MINIMUM QUALIFICATIONS:REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:*
Considerable knowledge of human resources principles, practices, and record-keeping practices and procedures. * Some knowledge of the requirements of the HIPAA privacy and security rules. * Good knowledge of County benefit policies and programs, including coverage and record-keeping requirements. * Considerable knowledge of office practices, procedures, equipment, and terminology. * Considerable knowledge of Human Resources Information Systems. * Considerable knowledge of Microsoft Office software, including Word, Excel, and PowerPoint. * Considerable knowledge of statistical and data analysis. * Good knowledge of basic mathematics. * Ability to establish and maintain detailed and accurate records and files. * Ability to conduct research and compile results in meaningful reports. * Ability to use critical thinking and problem-solving skills to identify and resolve problems and discrepancies encountered. * Ability to maintain effective working relationships with other departments and employees. * Ability to focus on all areas of a project or task, no matter how small. * Ability to prepare material for oral and written presentations. * Ability to communicate effectively both in person and in writing. * Ability to attend work regularly and reliably. * Skill in the operation of a computer.PHYSICAL REQUIREMENTS:* Ability to communicate verbally individually and to groups in person and by telephone. * Digital dexterity is necessary for keyboard operation. * Visual acuity is necessary for the use of computer screens. * Ability to work in a constant state of alertness and in a safe manner. * Ability to concentrate for long periods of time.EDUCATION AND EXPERIENCE:Completion of college-level course work in Human Resources, Psychology, Sociology, Speech, Communication, or a related field; some experience with the maintenance of Human Resources records, provision of administrative support, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.Employment is contingent upon the successful completion of a criminal background check.Regular and reliable attendance is an essential function of this position.