Craft Services Administrator

Swinerton Inc. Santa Clara , CA 95050

Posted 8 months ago

We're committed to bringing passion and customer focus to the business.

Job Description Summary:

Administer policies and procedures for Human Resources function of the assigned Craft Division(s)

Job Description:

In this role at Swinerton, you will:

  • Facilitate complete hiring process for newly hired and rehired craft for assigned division(s)

  • Assist project teams with coordinating craft pre-hire and post-hire process

  • Assist with onboarding craft as requested, including creating and distributing craft new hire packets

  • Complete system setup for new hire in E1, Workday, and CMiC

  • Track craft employee's projects, physical locations, skills and certifications

  • Setup, distribute, track, and manage craft iPhone, iPad and phone/data plans

  • Distribute and deliver benefit packages and assist with enrollment and questions

  • Conduct craft time entry audits, facilitate corrections, and push data to the appropriate system on a daily basis

  • Facilitate payroll on a weekly basis, make necessary corrections prior to posting

  • Work with SI payroll team to facilitate interim checks and pay needs for missed time, terminations, and special daily pay requirements

  • Track and manage craft leave of absences (including processing LOA paperwork, distributing LOA packets, and assisting with questions)

  • Work directly with project teams to facilitate craft termination process as needed

  • Complete all system and application deactivation for terminations

  • Assist with craft-related incident and claim management as requested

  • Understand Union requirements associated with craft for assigned division(s)

  • Familiarize yourself with EEO requirements for craft in assigned division(s)

  • Maintain and update Union and DIR fringe information annually when released

  • Enter all craft employee changes in the appropriate HRIS systems

  • Facilitate mass craft communications and surveys as requested

  • Maintain craft employee files

  • Process Verification of Employment forms and EDD benefit audit forms for craft

  • Work with Craft Services teammates to implement craft related processes and initiatives and identify improvement opportunities suggesting solutions where possible

  • Work with Craft Services teammates to maintain craft job descriptions

  • Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

  • BA/BS degree or equivalent training or experience

  • Experience training on and executing employee processes

  • Basic understanding of employee timekeeping and payroll processes and compliance issues

  • Basic knowledge of federal and state regulations that govern employment and labor practices

  • Strong verbal and written communication skills as well as task and time management skills

  • Strong decision-making skills demonstrating good judgment and sense of timing

  • Proficiency in Microsoft Word, Excel, and PowerPoint and familiarity with HR systems

  • Ability to quickly learn and use new applications and software

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Senior Construction Contracts Administrator

The Valley Transportation Authority

Posted 2 days ago

VIEW JOBS 10/18/2019 12:00:00 AM 2020-01-16T00:00 Job Description Definition Under direction, a Senior Construction Contracts Administrator supervises public works construction contract administration activities; and performs highly complex construction contract administration work. Distinguishing Characteristics This advanced professional is the working supervisory level in the series. Incumbents supervise professional, support staff and consultants in addition to performing highly complex public works construction contract administration work. This class is responsible for a major functional area and must use substantial judgment and initiative in resolving problems and making recommendations, particularly regarding contract change orders and claims. This class works closely with contractors and VTA's Construction Operations staff. The Senior Construction Contracts Administrator is distinguished from the Contracts Manager in that the latter has overall responsibility for VTA contract administration activities. Classification Bargaining Unit: AFSCME Essential Job Functions Typical Tasks * Supervises and reviews day-to-day public works construction contract administration activities; * Plans, assigns, directs, and reviews the work of assigned staff; * Selects, supervises, trains, motivates, evaluates and disciplines staff; * Personally performs professional public works construction contract administration work of a highly complex nature; * Prepares or assists subordinates in the preparation of complex Invitations for Bid documents; * Performs bid and cost analysis; * Assists subordinates in the development of change order negotiation strategies; * Leads complex negotiations when needed; * Participates in bid protest resolution in accordance with policies and procedures; * Conducts or assists subordinates in conducting Pre-bid Conferences and Public Bid Openings before large groups; * Supervises the review, documentation and approval of claims and invoices submitted against contracts; * Interprets and applies public works construction contracting principles, applicable laws, regulations and policies and procedures; * Prepares or directs the preparation of various periodic and special reports; * Reviews and approves specifications, contracts, change orders, claims and stop notices; * Performs related duties as required. Minimum Qualifications Employment Standards Sufficient training, education and experience which demonstrates the ability to perform the above tasks and the possession of the following knowledge and abilities. Development of the required knowledge, skills and abilities is typically obtained through training and experience equivalent to graduation from an accredited college or university with a degree in Engineering or Construction Management, and four years of experience performing advanced level construction contract administration activities, particularly negotiation of change orders and construction claims, one year of which must have been in a lead, supervisory or management capacity. A four year business degree will be considered in lieu of an Engineering or Construction Management degree if the applicant has demonstrated sufficient experience in Construction Contract Administration to possess the required knowledge and abilities. Supplemental Information Knowledge of: * Principles and practices of supervision, management, employee training and development; * Public Works construction contracting principles, including invitation for bid preparation, bidding requirements, bid analysis, cost analysis, bonding requirements, change order processing, stop notice processing, and claims processing; * Applicable local, state and federal laws, rules and regulations governing public works construction; * Accounting principles and practices; * Cost estimating practices. Ability to: * Supervise and lead complex public works public construction contracting activities; * Supervise, train, motivate, evaluate and discipline staff personnel; * Perform highly complex public works construction contract administration work; * Analyze situations, identify problems and recommend solutions; * Assist subordinates in the development of change order negotiation strategies; * Lead complex negotiations when needed; * Review and approve specifications, contracts, change orders, claims, and stop notices; * Prepare or assist subordinates in the preparation of complex Invitation for Bid documents; * Conduct or assist subordinates in conducting Pre-bid Conferences and Public Bid Openings before large groups; * Interpret and apply public works construction contracting principles, applicable laws, regulations and policies and procedures; * Prepare or direct the preparation of various periodic and special reports; * Communicate effectively both orally and in writing; * Establish and maintain effective relationships with those contacted in the course of work. General Instructions Please read this entire job announcement before applying for the position. Print and keep a copy of this announcement so that you can refer to it. Questions not answered within this job announcement may be sent to personnel@vta.org. To ensure consideration, completed applications must be submitted online to the Human Resources department by the stated closing time and date posted. When the stated closing date is "continuous," apply immediately; the position may close without notice. You will receive an immediate email confirming receipt of your submitted application. If you do not receive this email, contact NEOGOV's Applicant Assistance Line at (855) 524-5627 between 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays. Only on-line applications will be accepted for this recruitment (paper applications or resumes will not be accepted). Job Interest Notification Cards, or copies of previous, partial, or un-submitted applications, are not an acceptable substitute to a completed application. ALL APPLICATION AND TESTING NOTIFICATIONS WILL BE SENT BY E-MAIL. Applicants should select e-mail as the preferred method of notification. Candidates must maintain an up-to-date, valid and reliable e-mail address. Candidates are also responsible for maintaining up-to-date phone numbers and addresses on their on-line account. Due to the number of applications received, candidates must check their application status through their on-line account. Contact NeoGov for assistance if needed. Information on how to apply for jobs at the VTA is available on the VTA Employment website and from the NEOGOV's Applicant Assistance Line (855) 524-5627. NeoGov Applicant support is available from 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays. Americans with Disabilities Act Accommodations The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you wish to request an accommodation, please click here. Application Processing Information All related current and past work experience (including VTA experience) must be listed and fully described in the Work Experience section of the application ("See Resume" is not acceptable). Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online application reflects the work experience and education needed to meet the requirements for the position you are applying for. Although your resume may have all your experience and education details, please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process. Important: Proof of Education, either as a copy of a diploma or transcript, is required to verify all educational units listed on your application. Official transcripts are not necessary. Copies of diplomas, degrees, transcripts, or foreign transcript evaluations must be attached to the submitted application as a pdf. Note: Failure to provide all of the required documents in the appropriate format (pdf ONLY), and properly labeled as shown in the example (for example: Smith_J BS Diploma), will result in the application being rejected as incomplete. No exceptions will be made. Note: Applicants holding degrees or credentials from outside the United States who are using these qualifications exclusively to qualify for a position are required to provide a foreign transcript evaluation as a pdf and properly labeled as shown above. Failure to provide a foreign transcript evaluation will result in the application being rejected as incomplete. No exceptions will be made. All applications are subject to review as to meeting minimum qualifications at any point in the recruitment process. Passing any step is no guarantee of continuation if it is determined that the applicant does not meet the minimum qualifications as stated in the class specification. Candidates found to have exaggerated/falsified their qualifications, experience, training, and/or education may be disqualified at any point in the recruitment process and may be denied future employment with the VTA. If selected for the position, candidates will be required to complete a criminal conviction disclosure form. Candidates who successfully become VTA employees, and fail to disclose any of the criminal background information as required may be subject to discipline up to and including discharge. Eligible Lists typically remain in effect for six (6) months. However, Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment. If you have questions related to an Eligible List you might be on or were on, you should contact Human Resources. If you have questions regarding your status as an applicant for this position, please call the Human Resources Department at (408) 321-5575 or email at Personnel@vta.org. The Valley Transportation Authority Santa Clara CA

Craft Services Administrator

Swinerton Inc.