CPI PA Admin Asst II

CPS PA Admin Asst II

This position provides administrative support or technical program assistance work to the Program Administrator and other managerial staff. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work.

May train others. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. This position interacts routinely with DFPS staff including program administrators, program directors, supervisors, the regional director, representatives from various organizations and the general public.

Essential Job Functions:

Filing, control of secure and confidential records, basic operations in administration of CPS business including emac completion, purchasing of business materials, tracking time and leave, coordinating efforts among all techs so that the program is effecient in our processes. answering phone at desk, responding to inquiries, taking messages, Prepares, edits, types, and distributes various types of print and electronic correspondence, reports, forms, and records. Produces documents from written and dictated material.

Assists in compiling, entering, and analyzing data for reports. Reviews, prioritizes, and processes incoming and outgoing agency print and electronic correspondence. Schedules agency staff travel and processes required travel documentation.

Coordinates and maintains systems for inquiries. Develops and maintains filing and record keeping systems, including electronic files and distribution lists. Coordinates meetings, produces agenda items, and distributes meeting notes.

Handles inquiries by phone, providing general information or referring callers as needed. Provides support and reports to the Child Protective Services Program Administrator. Coordinates and schedules meetings, conferences, trainings, and seminars.

Handles registration, produces and distributes agenda items and materials, and records and distributes meeting notes. Performs other duties as assigned and required to maintain CPS program activities. Promotes, monitors and ensures that respect is demonstrated for cultural diversity.

Attends work regularly in accordance with agency leave policy. Knowledge Skills Abilities:

Knowledge of office practices and administrative procedures. •Skill in establishing and maintaining effective working relationships. •Skill in effective verbal and written communication. •Skill in working in an office supporting several staff members. •Skill in using a personal computer and various Microsoft software packages. •Ability to interact with all levels of staff. •Ability to work independently in a fast-paced environment. •Ability to effectively handle multiple assignments in a dynamic environment. Registration or Licensure Requirements:

None required. Initial Selection Criteria:

Graduation from high school or equivalent • Three years full-time administrative support, general office, clerical, secretarial or Texas Department of Family and Protective Services experience. Acceptable Substitutions: • Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience Additional Information:

Interview Requirements: Any candidate who is called to an agency for an interview must notify the interviewing agency in writing of any reasonable accommodation needed prior to the date of the interview.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee service center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

MOS Code:

Note: There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position.

All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information, see the Texas State Auditor's Military Crosswalk here.

As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.