Courtroom Judicial Assistant (Fairbanks Trial Court)

State Of Alaska Fairbanks , AK 99701

Posted 1 week ago

The Fairbanks Trial Court of the Alaska Court System is looking for highly dependable individuals to become Courtroom Judicial Assistants (salary range 12).

  • Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.

This posting is open continuous until the positions are filled.

These exciting positions are located in the in-Court, Jury, and Criminal Divisions. Each division plays an important role in helping to fulfill the mission of the Alaska Court System. Read below about each position, the benefits that you will receive, and picture yourself becoming a part of The Alaska Court System!

In-Court Division

The In-Court positions provide advanced clerical support to the judicial officer in the courtroom. Responsibilities will include preparing the courtroom for daily proceedings, ensuring necessary case files or supplies are available, opening all computer applications, performing microphone test, and preparing the jury room if required.

You will prepare logs/tag reports and other forms used in the courtroom, make sure all parties are present and connect telephonic or video parties if necessary, closely monitor the recorder at all times during proceedings, prepare and distribute court orders and judgments in the courtroom, calendar future court hearings and result hearings. These positions will be responsible for maintaining witness lists and exhibit lists, updating and docketing information in CourtView, and securing the courtroom and any exhibits at the end of the day. Out of court duties will include docketing non-motion paperwork filed in open court into CourtView, properly processing and distributing files and paperwork when hearings are complete. These positions may take weekend or holiday duty on occasion to support District Court arraignments.

Jury Division

These positions perform case management duties involving highly complex clerical and/or technical tasks in the courtroom and out of the courtroom. In this role you will open and prepare the courtroom for daily proceedings, print and post daily courtroom calendar, open all computer applications, perform microphone tests, prepare forms used in the courtroom, and prepare jury room for trials.

You will make sure parties are present and connect telephonic or video parties if necessary, swear in parties, witnesses, third-party custodians, and closely monitor recorder to ensure a clear record is made. The jury division is responsible for clerking grand jury proceedings for cases presented for felony indictment. The case content can be graphic in nature with victims or witnesses in extreme emotional distress during testimony.

Additionally, you will process jury questionnaires following court rules and bulletins to qualify jurors for service, set-up and check-in grand and trial jurors, enter daily time and attendance for juror payments, and process certificates of attendance. Additional duties include processing indictments, assigning judges to felony cases, setting up trial dates, and calendar call dates for defendants indicted by a grand jury. These positions provide customer service to attorneys, judges, and the general public, act as back-up jury clerk and local transcript facilitator when needed, and coordinate courtroom and jury room for non-court proceedings and visiting judges.

Criminal Division

These positions are responsible for managing criminal cases and assisting the judicial officer during criminal hearings. You will be expected to perform highly complex clerical and/or technical tasks with a high degree of accuracy.

During hearings you will provide advanced courtroom support to judicial officers, attorneys, staff, and the general public to include, confirming all parties are present in the courtroom and connected telephonically or by video if necessary, closely monitoring the recorder at all times to ensure a clear and accurate recordings are produced, taking accurate log notes, preparing and distributing documents in the courtroom, performing data entry into CourtView, calendaring future court hearings, and issuing and quashing bench warrants. These positions will also serve as "float" or back-up clerks and will be assigned, as necessary, to cover/relieve other employees. These positions may work past 4:30 p.m. on occasion.

Additionally, you will review criminal motions for rule and statutory compliance, enter into CourtView, and route to chambers for ruling,, assist the supervisor with SIS notice processing and reviewing audit reports, process judgments, orders, dated citations, warrants, summons, and microfilm.These positions are assigned to work a non-standard workweek schedule, work extended hours, and is on call when directed to do so. When directed, these positions will take weekend or holiday duty.

The Work Hours

Full-time court employees are currently scheduled to work 36 hours per week.

Benefits Available to Full-Time Employees

  • 36 hour work week

  • 11 paid holidays per year

  • Personal leave accrual up to four weeks per year at full-time

  • Medical and dental coverage for employee and eligible dependents

  • Vision plan (optional)

  • Employer-paid Basic Life insurance with additional coverage available

  • Membership in the Public Employees RetirementSystem (PERS)

  • Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

  • Alaska Deferred Compensation Plan (optional)

Seehttp://doa.alaska.gov/drb/index.htmlfor additional information.

IMPORTANT:Please attach a cover letter expressing your interest in employment as a Courtroom Judicial Assistant. Failure to submit a cover letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For informationabout what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.

Documents to beAttached to the Application (REQUIRED):

  • A professional cover letter, completed per the instructions below.

  • Post-secondary transcripts, if using education to meet minimum qualifications.

  • Typing certification dated within one year showing a typing speed of at least 40 words per minute (net).

Documents to be Submitted at the

Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

  • Copies of your most recent (2) performance evaluations, if available.

  • A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers.

  • Two (2) writing samples each at least 1/2 page in length.

COVER LETTER

Please attach a professional cover letter to your application before submitting it online or, if unable to attach to your application, email it torecruitment@akcourts.gov.

Your cover letter should:

  1. Be professionally written and include proper format, grammar, spelling, and punctuation.

  2. Explain how you meet the minimum qualifications of the position.

  3. Express your interest in employment with the Alaska Court System.


Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional cover letter, you may not move on to the interview phase.

TYPING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online typing tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include:www.ratatype.comandwww.typingtest.com.

In addition, typing tests are given at any Alaska Job Center location. A list of locations is available at:http://www.jobs.state.ak.us/offices. During the pandemic, this option may not be available.

WORK HISTORY

If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Fairbanks Trial Court occurring within 60 days of the closing date.

Contact Title: Recruitment

E-Mail:recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242



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Courtroom Judicial Assistant (Fairbanks Trial Court)

State Of Alaska