Courtroom Judicial Assistant (Multiple Vacancies) Anchorage In-Court

The In-Court Division of the Anchorage Trial Court is looking for highly dependable individuals to become Courtroom Judicial Assistants (salary range 12).  These positions will produce electronic recordings, written and typed log note indexes of court hearings, and process court documents.

CLICK HERE FOR A MESSAGE FROM ONE OF OUR RETIRED CHIEF JUSTICES!   

• Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.

The Positions

You will set up, organize, and maintain the courtroom, call court to order, administer oaths, log multiple types of court proceedings, properly identify, mark, maintain, and store all exhibits submitted in court, and help coordinate the movement of litigants, Judicial Services transport officers, court staff, and the public in and out of court.

Outside of the courtroom, you will complete log notes, route files, documents, and other items to appropriate offices or locations, maintain slip opinions, statutes, ordinance books, administrative codes, and other publications for the courtroom, answer and respond to inquiries received through the In-Court Division phone line, and travel to Jail Court and other court locations as needed.

You can expect to manage several hearings via Zoom and/or teleconference per day. This will include initiating the Zoom or teleconference hearing, admitting and muting appropriate parties, troubleshooting the technology throughout the hearing, managing breakout sessions, live-streaming to YouTube, and ensuring that hearings are properly recorded and saved.

The Work Environment

The In-Court Division is on the 4th floor of the Nesbett Courthouse in Downtown Anchorage. The team includes 39 Courtroom Judicial Assistants under the supervision of the Court Supervisor 4. This position travels between the Nesbett and Boney Courthouses. Each employee receives a private parking pass for the courthouse parking garage. As a Courtroom Judicial Assistant, you will become a part of the Anchorage Trial Court helping to fulfill the mission of the Alaska Court System.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m.  After training, you may work an irregular week as a weekend clerk on a rotation to be determined.

Benefits Available to Full-Time Employees 

• 11 paid holidays per year

• Personal leave accrual up to four weeks per year at full-time

• Medical and dental coverage for employee and eligible dependents

• Vision plan (optional)

• Employer-paid Basic Life insurance with additional coverage available

• Membership in the Public Employees Retirement System (PERS)

• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

• Alaska Deferred Compensation Plan (optional)

• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

 http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.

• Post-secondary transcripts, if using education to meet minimum qualifications.  

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST

Please attach a professional letter to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter should:

1. Be professionally written and include proper format, grammar, spelling, and punctuation.

2. Explain how you meet the minimum qualifications of the position.

3. Express your interest in employment with the Alaska Court System.

Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, typing tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices. 

WORK HISTORY

If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.  

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242