Description The Ninth Judicial District is accepting applications for a full-time Senior Court Clerk position inClearwater County Court Administration (the permanent work location will be:Clearwater County Court Administration,213 Main Avenue, Bagley, Minnesota). This position works within the Clearwater/Hubbard/Mahnomen/Norman County Administrative Unit.
The Ninth Judicial District is a part of the Minnesota Judicial Branch and covers the 17 counties of Northwest Minnesota.
This position provides an opportunity to work within the Minnesota State Court System and serve the public.
Competitive pay and a full, comprehensive benefit package are offered through the State of Minnesota.This position performs advanced court clerical work in District Court.
Work may involve responsibility for a specific area of court case processing or for performing a variety of advanced clerical functions across multiple case types, which require the application of independent judgment and the interpretation of policies and procedures based on training and knowledge gained through experience.
This position involves daily contact with judges, attorneys, judicial staff, partner agencies, and the public at the counter, in the court room, and on the telephone.
Advice and assistance will normally be provided as needed by a Court Operations Supervisor or Court Administrator, but most functions will be performed with minimal supervision.
Example of Duties Performs the full scope of varied court clerical work involved with Minnesota Court Information System (MNCIS) case processing.Initiates court cases in MNCIS.Determines processing required and takes necessary action in accordance with court rules and procedures.Reviews legal documents for completeness, accuracy, and compliance with rules.Classifies and verifies appropriate document security levels of submitted filings.Assures confidentiality in compliance with statutes and court rules.Determines proper routing of complaints, petitions, and other filings.Sends notices to parties and attorneys.Provides information regarding case outcomes, court procedures, forms and documents, and court dates over the phone, via email, in the courtroom, and at the front counter.Prepares and scans documents for electronic imaging.Schedules/reschedules court cases and contacts parties involved.Monitors cases and ensures that orders, notifications, and summons are issued.Issues subpoenas and similar processes.Schedules and attends court hearings.Receives payments and processes financial transactions into MNCIS.Performs financial activities within the office.Performs other duties as assigned.
Typical Qualifications MINIMUM QUALIFICATIONS:High school diploma or equivalent.Experience (6 months to 2 years) as a court clerk or in the legal field, or an equivalent amount of experience in a highly technical field with a customer service focus.Ability to establish and maintain positive and effective working relationships with others.Excellent customer service and interpersonal skills, including the ability to de-escalate difficult customer interactions.Ability to work respectfully with people from diverse backgrounds, both as customers and co-workers.Ability to read and comprehend rules, statutes, and legal documents of varying type and complexity.Demonstrated accuracy in work product, with an emphasis on accurately serving members of the public.Ability to remain flexible and adaptable to change including assignments, procedures, and new initiatives.Ability to be self-directed, organized, and work with little supervision.Ability to make independent judgments and decisions.Ability to multitask and prioritize work duties, pay attention to detail, work well under pressure, and work in a high volume, fast paced environment.Ability to communicate effectively orally and in writing.Skilled in the operation of a personal computer and computer programs.Must have a reliable attendance and punctuality record.Successful candidate will be required to pass a criminal background check.PREFERRED QUALIFICATIONS:Paralegal or Associate's degree, or Bachelor's degree in Criminal Justice, Political Science, Business Administration, or a related field.Considerable knowledge of court procedures, policies, and records management.Experience working with the Minnesota Court Information System (MNCIS).Willingness to be a team member who is skilled, efficient, flexible, motivated, and positive.Well organized, detail oriented, and analytical.
Supplemental Information Please apply for this position online by clicking the Apply link near the top of this page.
(For instructions on creating and submitting your online application, click on the How to Apply link in the left-hand menu at the top of this page).This AFSCME-represented position is posted for bidding, internal, and external application simultaneously.
The filling of AFSCME represented positions is governed by the AFSCME Labor Agreement.Court employees applying for this position must have successfully passed their original 6 month probationary period and served 6 months in their current position prior to applying for this position.
Current judicial branch employees must be in good standing to apply for this position.Current State Employees (non-Judicial Branch): Please note that employment provisions (including but not limited to seniority and leave accrual) vary between the three branches of government.
If you are considering a transfer to another branch of state government, you are highly encouraged to explore these differences.
We recommend that you contact HR for the department where you currently work as well as the HR department for the posted position.Salary may be granted up to mid-point of the pay range, based on qualifications.
A full State of Minnesota benefit package is included.The Ninth Judicial District is an Equal Opportunity Employer committed to the principles of diversity.
We actively seek and encourage applications from women, minorities, American Indians, persons with disabilities, and persons from diverse backgrounds.If you have questions about this position, please contact Human Resources at or . The Minnesota Judicial Branch offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, life and disability insurance.For a more detailed overview of our regular employee benefits package, please follow this link Employee Benefits Package 01 Are you a past or current employee of the Minnesota Judicial Branch?
Yes No 02 Are you currently employed in a permanent position covered by the Labor Agreement between the Minnesota Judicial Branch and the Minnesota Council 5 and 65 AFSCME contract representing employees in the Second, Third, Fourth, Fifth, Sixth, Ninth and Tenth Districts?
Yes No 03 Please tell us about your HIGHEST level of education.
(Select One) High School Diploma or GED Associate's Degree (unrelated field) Associate's Degree (related field) Bachelor's Degree (unrelated field) Bachelor's Degree (related field) Masters Degree or above Some College 04 How many years of experience do you have working for a court system?
(example but not limited to Court Attendant, Court Clerk, Senior Court Clerk, Screener/Collector, etc.) (select one) None Less than 1 year 1 - 2 years 3 - 5 years 6 + years 05 How many years of experience do you have working in a legal environment, including court?
(examples but not limited to: law firm, law enforcement department, county attorney, corrections, etc.) (select one) None Less than 1 year 1 - 2 years 3 - 5 years 6 + years 06 How many years of general office/clerical experience do you have, including court and legal?
(select one) None Less than 1 year 1 - 2 years 3 - 5 years 6 + years 07 Please describe your experience working in customer service, including effectively and positively interacting with the public.
08 What responsibilities have your previous positions included?
(select all that apply) High Volume, face-to-face customer service High volume, telephone customer service Dealing with individuals in crisis Dealing with individuals who are angry/difficult Working with elected officials Following court rules/statutes in job duties Working with people from diverse populations Working with self-represented people in a legal setting Reading and interpreting documents for completeness, adequacy, accuracy and compliance with rules 09 What computer programs are you proficient in?
(select all that apply) Microsoft Word Excel Access PowerPoint Outlook Publisher Other 10 If you checked "other" in question #9, list your other experience.
11 What best describes your experience with the Minnesota Court Information System (MNCIS)? None Read only access Update and entry access 12 How did you learn about this position?
Minnesota Judicial Branch Website Newspaper Ad Posting Word of Mouth