Court Coordinator - Clerk Of Superior Court (Prescott)

Under general supervision, performs routine work of moderate difficulty supervising clerical and support personnel.

• Plans, coordinates, and evaluates the activities of several units or separate functions.

• Supervises, trains, and evaluates clerical and support personnel.

• Develops and implements new or revised operating procedures.

• Develops various programs.

• Receives exhibits for trials and evidentiary hearings. Marks all exhibits for identification. Releases and/or destroys exhibits pursuant to the retention schedule. Maintains exhibit closet at the Verde Courthouse.

• Determines employee work schedules.

• Participates in all personnel related activities.

• Analyzes departmental financial and project data and makes recommendations.

• Performs duties of deputy clerk when necessary and extracts data for reports.

• Performs other job-related duties as assigned.

Education:

High school diploma or equivalent.

Experience: 

A minimum of three (3) years of progressively responsible clerical and/or general office experience, to include three (3) years in a supervisory or lead capacity.

Additional Requirements:

Must possess a valid Arizona driver's license.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Court system rules, statutes and regulations governing the department.

• Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.

• Business English, spelling, grammar, punctuation, and composition.

• Clerical office practices and procedures.

• Current Microsoft Office software.

• Filing and recordkeeping.

Skill in:

• Time management.

• Communicating effectively and professionally, both verbally and in writing in a face-to-face setting by telephone and/or any form of written communication with public and employees.

• Establishing and maintaining effective working relationships with employees, other agencies, and the public.

• Organization and adherence to detail.

Ability to:

• Review or check the work of others to ensure conformance to standards.

• Complete detailed work accurately and in compliance with department standards.

• Maintain confidentiality of court proceedings and documents.

• Adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.

• Work under pressure in a dynamic environment with changing demands and priorities.

• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.

• Keep management informed of key operating issues affecting the department.

• Remain current in knowledge required to perform assigned duties.

• Handle confidential matters and always maintain discretion

• Work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.

• Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Exempt

Grade: 9

Classification: At-Will

Safety Sensitive: No