Court Clerk

General Description

REOPENED TO SUPPLEMENT AND EXISTING CERTIFICATION TO FILL ONE CURRENT VACANCY.

Under general supervision, performs various general clerical and secretarial duties for the Clerk of Court. Work involves entering important information into the computer, receiving and processing papers, and providing assistance to general public. Reports to the Office Manager.

Duties of Responsibilities

ESSENTIAL JOB FUNCTIONS

Court Clerks perform a variety of work according to assigned work and/or supervisor. Duties may include the following:

Answers the telephone; assists the public in person or via the telephone with inquiries on cases with the City of Kenner; provides information to the public.

Schedules trials, hearings, and arraignments via judges, supervisors, and defendants' requests.

Searches for tickets and/or cases as required; researches tickets to be paid by defendant/public.

Quotes fines and fees to the public/defendants.

Faxes recalls to the Kenner Police Department; files recalls accordingly to the court date or the time it was paid in full without court appearance.

Provides defendant a signed copy of court date(s) to go to court.

Sends payments to Cashier.

Types disposition for defendant on old or passed charges.

Sends defendants to court or brings defendants to court on mandatory cases to be seen by the Magistrate.

Researches and prepares defendants cases(s) to be brought to court.

Edits and updates information, dispositions, fines, and notes in the computer.

Enters tickets in computer if customer comes to pay a ticket and not entered in the computer; runs a record check; completes bill of information; types information from ticket into the computer; stamps posted; initials ticket for being entered; submits to Cashier for customer to pay.

Prepares bond refund checks for customers who are due money back; checks bond receipt to see who posted; asks for picture identification; checks case and bond screen to verify amount to return; writes check; obtains supervisors signature; runs a copy of check and identification; issues check to customer; posts bond amount returned in computer; files case.

Retrieves cases if defendant's court date is due and they do not want to go to court but they do not have the money to pay at the time; completes an informal time to pay; makes changes in computer; obtains signature; provides a copy; keeps a copy in time to pay file.

Completes walk in court forms on surety bond cases; enters pay slip in computer; obtains signature on form; attaches receipt and signed form to case; obtains Police Officer signature on form.

Stamps motions from attorneys; retrieves cases; places in judge's folder for review.

Enters data on driver's license suspension request into computer; forwards information to the Department of Public Safety and Corrections.

Scans cases into program and index.

Receives and/or reviews various documents such as letters of request from defendants, traffic citations, domestic violence citations, Ordinance 5474 cases, Federal Bureau of Investigation checks, Child Protection Act requests, transmittal letters, Magistrate's notes and directives, State computer program, electronic mail,

Prepares and/or processes various documents such as attachment recalls, record checks, disposition forms, affidavits, edit list, suspension forms, bench warrants, inquiry letters,

Refers to statute codes, Officer lists, Judge's orders, Prosecutor's orders, computer system, City of Kenner policies, policy and procedure manuals, computer manuals, codes/laws/regulations, publications and reference texts, etc.

Operates a variety of office equipment and machinery such as telephone system, printer, fax machine, copy machine, calculator,

Uses a variety of tools such as electric stapler, staple remover, pliers, hole punch, paper cutter, standard office tools, etc.; a variety of supplies such as staples, paper, letterhead stationary, general office supplies, etc.; and a variety of computer software such as Court Management System, Microsoft Office, Outlook Express, ARMS, State Vital Statistics Program, DPS File Transfer Program, etc.

Interacts and communicates with various groups and individuals such as Office Manager, coworkers, Judges, Prosecutors, defendants, attorneys, and the general public.

May perform any of the following duties:

Submits attachment arrest cases and domestic violence surety cases to assigned Clerks.

Checks incoming cases for reports and court dates; faxes report requests to Records Department for missing reports; checks and verifies reports are stating evidence; stamps the word "evidence" on reports if stating evidence.

Runs record checks; attaches all arrest tickets together with booking form.

Performs records check on domestic violence and misdemeanor cases before submitting to Prosecutor for review.

Attaches disposition forms to misdemeanors; submits to Prosecutor for review; highlights booking number to be used for docket number for misdemeanor cases.

Prepares and attaches affidavits to cases; attaches return mail to cases.

Distributes recalls from the Kenner Police Department.

Runs a license plate for Code Enforcement in State computer.

Checks with Kenner Police Department for missing cases; assists the Kenner Police Department.

Closes out the paid cases daily; prepares paid closed cases to filed accordingly to the days paid entries; enters new tickets into the computer; generates a report on tickets that were entered to check for errors; makes corrections if necessary.

Meets with judges and/or prosecutors to obtain new dispositions on cases; prepares legal letters to defendants; prepares attachment recalls to be faxed to NCIC; prepares notices for trials, hearings, and arraignments; mails notices to defendants with transmittal letters

Collects out-going mail; places the proper postage; ensures the mail is ready for pick-up.

May perform the following attachment duties:

Issues attachments on court cases.

Prepares, issues, and files attachments alphabetically; replaces and arranges attachment folders to keep the cases organized.

Meets with judges and prosecutors to amend information on cases to order attachments.

Prepares and inputs cases into system for attachments to be viewed by all Police departments.

Verifies defendants' vital information utilizing the State of Louisiana Computer for attachment purposes.

Issues bench warrants as requested by the Magistrate.

May perform the following 5474 case duties:

Figures and writes date to be dismissed on bottom of Ordinance 5474 forms from court, Clerk's window, and diversion cases; files cases by date to be dismissed; retrieves cases at due date; prepares for scanning; closes cases out in the computer.

Locates cases for Federal Bureau of Investigation background checks and Child Protection Act requests by date of birth and last name and then by arrest date of Federal Bureau of Investigation request; completes requested information including original charge and date, level of conviction, final disposition, and any active warrants; faxes form and report if a copy of police report is requested.

Runs an edit list for attachment ordered traffic cases from court; verifies that cases on the list are in the folder; locates missing cases; pulls unsigned parking tickets; files in special parking folder; files signed tickets in a folder with the edit lists to file in attachment ordered traffic draw.

ADDITIONAL JOB FUNCTIONS

Relieves Cashier by handling cash, credit cards, and fines; balances drawer at the end of the day.

Assists supervisor, prosecutors, or court with requests.

Assists in the training of new employees or summer workers.

Provides backup support for co-workers when needed.

Assists in ordering and monitoring supplies.

Helps to process inventory on equipment used in the Clerk of Court, Mayor's Court, and Council Chambers.

Provides directory telephone assistance to defendants via the telephone or in person.

Performs other related duties as required.

Minimum Qualifications

MINIMUM TRAINING AND EXPERIENCE

Requires a high school diploma or equivalent with significant (minimum of one year) secretarial,

court administrative, and/or bookkeeping experience; or any equivalent combination of acceptable training and experience which demonstrates the required knowledge, skills and ability. Must be proficient in typing and knowledgeable in the operation of the personal computer.

Bilingual preferred but not required.

Test Required: ASSESSMENT OF TRAINING AND EXPERIENCE . . . . ... . . . . . Weighted 100%

HEALTH INSURANCE: Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY).

LIFE INSURANCE: All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employee's salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment.

RETIREMENT SYSTEM: The City of Kenner's regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employee's contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible.

DEFERRED COMPENSATION: The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan.

HOLIDAYS: Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor.

ANNUAL AND SICK LEAVE: Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service.

WORKING TEST PERIOD: Upon appointment to a position in the classified service, the employee shall serve a working test period of six (6) months, unless extended.

EAP: The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential.

Kenner reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.

CITY OF KENNER

PUBLIC INFORMATION NOTICE

01

How much experience do you possess working in a judicial court office/clerk of court department?

• Twenty-four or more months

• Twelve to twenty-four months

• Less than twelve months

• None

02

How much experience do you possess in bookkeeping/account clerk duties?

• Twenty-four or more months

• Twelve to twenty-four months

• Less than twelve months

• None

03

How much experience do you possess as a legal secretary. paralegal, law office clerk, etc.?

• Twenty-four or more months

• Twelve to twenty-four months

• Less than twelve months

• None

04

How much experience do you possess performing responsible administrative or secretarial duties?

• Twenty-four or more months

• Twelve to twenty-four months

• Less than twelve months

• None

05

How much experience do you possess involving interacting with the public by telephone, in person, and correspondence?

• Twenty-four or more months

• Twelve to twenty-four months

• Less than twelve months

• None

06

How much experience do you possess with Microsoft Office software - Word, Excel, and Outlook?

• Twenty-four or more months

• Twelve to twenty-four months

• Less than twelve months

• None

07

Indicate your highest level of education successfully completed:

• Bachelor's degree or higher

• Associate's degree

• Vocational diploma beyond high school education

• High school diploma or equivalent

08

Are you bilingual in both English and Spanish?

• YES
• NO

09

Do you possess a current, valid Louisiana driver's license?

• YES
• NO

Required Question

Agency City of Kenner Civil Service Department

Address 1801 Williams Blvd.

Kenner, Louisiana, 70062

Phone 504-466-5477

Website https://www.kenner.la.us/