Court Case Manager I (Multiple Vacancies)

State Of Alaska Anchorage , AK 99501

Posted 2 months ago

The Criminal Division of the Anchorage Trial Court is accepting applications for Court Case Managers I (salary range 10).These exciting positions will be responsible for file maintenance and processing of the criminal and traffic caseload.

Employees working in this job classification will promote to salary range 11 after successful completion of three years of service with the court.

If you want to become a part of the Anchorage Trial Court helping to fulfill the mission of the Alaska Court System, this is the position for you! Regular duties will include:

Criminal Division

  • Accept charging documents for filing, assign case numbers, set up case files, and calendar cases for arraignment;
  • Coordinate prisoner transport with local transport sections and correctional facilities for in-custody arraignments;
  • Enter identifying data into index at start of each case; enter arraignment calendaring information, bond status, arrest/bench warrant information, and prepare same for issue;
  • Review files for accuracy; type and issue warrants/summons/orders to show cause as ordered by the judge or magistrate on record;
  • Prepare files for next court proceeding; close case files and ensure they are in proper order in compliance with existing procedures.

Traffic Division

  • Provide accurate and concise information to the public regarding policies and procedures; assist and direct clients to the proper location for hearings and to related agencies;

  • Receive and receipt fines from the public on citations within the jurisdiction; prepare or assist in the preparation of paperwork to request a court appearance, enter a plea, request a continuance, reopen a case, etc.

  • Utilize APSIN (Alaska Public Safety Information Network) system and menus for status and research of citations and DMV information as required; maintain APSIN security at all times;

  • Prepare a list requesting APD citations for customers who have appeared in court; close cases processed through the counter in CourtView.

Calendaring Duties

  • Receive requests for trials, select trial date based on policies and procedures, and log into the master calendar;
  • Respond to written and telephonic inquiries regarding calendar dates and requests for continuance;
  • Process requests to set aside and reopen default judgments;
  • Assist public counter; perform back-up in-court clerkduties for traffic hearings if needed.

The Work Schedule

Full-time court employees are currently scheduled to work 36 hours per week. The work hours for these positions are Monday - Thursday, 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m. This position requires the clerk to work weekends and holidays as part of their regular schedule or as needed, when trained in the Criminal Division.

The Work Environment

The Criminal/ Traffic Division is on the 1st floor of the Nesbett Courthouse in Downtown Anchorage. The team includes 15 Court Case Managers I and 5 Court Case Managers II under the supervision of the Court Supervisor IV. Each employee will receive a private parking pass for the courthouse parking garage.

IMPORTANT: Please attach a cover letter expressing your interest in employment with the Alaska Court System. Failure to submit a cover letter may disqualify you from consideration for an interview.

SPECIAL NOTICE: To access the Alaska Public Safety Information Network (APSIN), a finalist must undergo and pass a criminal background check which includes fingerprinting.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.

Documents to beAttached to the Application (REQUIRED):

  • A professional cover letter, completed per the instructions below.

  • Post-secondary transcripts, if using education to meet minimum qualifications.

  • Typing certification dated within one year showing a typing speed of at least 40 words per minute (net).

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

  • Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
  • A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers.

COVER LETTER

Please attach a professional cover letter to your application before submitting it online or, if unable to attach to your application, email it torecruitment@akcourts.gov.

Your cover letter should:

  1. Be professionally written and include proper format, grammar, spelling, and punctuation.

  2. Explain how you meet the minimum qualifications of the position.

  3. Express your interest in employment with the Alaska Court System.


Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional cover letter, you may not move on to the interview phase.

TYPING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online typing tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com andwww.typingtest.com.

In addition, typing tests are given at any Alaska Job Center location. A list of locations is available at:http://www.jobs.state.ak.us/offices.

WORK HISTORY

If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Anchorage Trial Court occurring within 60 days of the closing date.

Contact Title:Recruitment

E-Mail:recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For informationabout what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

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Court Case Manager I (Multiple Vacancies)

State Of Alaska