Court Case Manager 2 (41-9012; 41-9035) Anchorage Appellate

The Appellate Courts of the Alaska Court System (ACS) invite applications for a Court Case Manager 2 (salary range 12).  The selected applicant will exercise excellent customer service and teamwork skills to produce a professional work product, processes and appropriately routes documents filed in the appellate courts, ensures cases move along the prescribed path, and distributes court decisions on motions and cases.  The following are currently assigned duties. These may be reassigned within the division based on business requirements.

CLICK HERE FOR A MESSAGE FROM ONE OF OUR RETIRED CHIEF JUSTICES!

• Open new appeals, set up paper files, determine next steps; prepare and distribute opening notices, notify trial court case managers and judges of pending appeals; set up due dates, issue other notices as needed; enter all opening dates in computer and set appropriate follow-up tasks;

• Evaluate motions to determine if they are routine, individual justice/judge, or full-court, and how and to whom they should be routed; decide routine motions and compose, sign, and set appropriate follow-up tasks; copy, scan, email, and distribute documents as appropriate;

• Analyze and assign individual justice/judge and full-court motions; compose assignment memos summarizing the current status of the case, the relief requested in the motion, whether the motion is opposed, and other pertinent facts;

• Receive notices of completion of trial court file preparation and receipt of transcripts, process records and transcripts, calculate brief due dates, prepare and distribute notices to parties;

• Receive and route petitions/memoranda and responses; compose, sign, and distribute orders on petitions for review, petitions for hearing, original applications, Bar matters, and other items; enter data and set appropriate follow-up tasks;

• File paperwork; respond to procedural questions in person, by phone, letter, and/or e-mail from parties, attorneys, court staff, and the general public concerning all aspects of filing appeals, petitions, motions, and briefs; accommodate requests to view current or archived files; 

• Contact case parties prior to oral arguments; retrieve files, records, and pertinent documents for the court; on the day of oral argument, prepare courtroom, open elevators, accommodate parties and media, enter orders directed by the court; act as in-court clerk by gaveling in the court, operating recorder and timer, and keeping track of attorneys' time;

• Review written opinions and orders for accuracy; prepare opinions for distribution; maintain strict confidentiality of opinions until date of issuance; contact parties and trial court judges at specified times on the morning of issuance;

• Cover front counter duties one day per week, more often depending on staffing; unlock and lock doors, reconcile cash drawer; assist customers at front counter and answer main phone;

• Assist in training new case managers, including periodic shifts spent sitting with new case managers for training; other duties as assigned.

An ideal applicant will possess the following knowledge, skills, and abilities.  Please detail these in the required cover letter.

• Experience working in data entry.

• Experience providing excellent customer service.

• Ability to work independently with minimal supervision.

• Experience processing detail-oriented documents.

• Ability to communicate effectively, verbally and in writing, including excellent grammar and spelling.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Benefits Available to Full-Time Employees 

• 11 paid holidays per year

• Medical and dental coverage for employee and eligible dependents

• Vision plan (optional)

• Employer-paid Basic Life insurance with additional coverage available

• Membership in the Public Employees Retirement System (PERS)

• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

• Alaska Deferred Compensation Plan (optional)

• Personal leave accrual

Personal leave accrual is based on years of creditable state service. Those new to state service will accrue 4 weeks of paid leave (with cash value) over the course of their first year of service. That accrual rate will increase after 2 years of service.

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT:  Please attach a letter expressing your interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

 http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).

OR

A bachelor's degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.

• Post-secondary transcripts, if using education to meet minimum qualifications.

• Keyboarding certification dated within one year showing a speed of at least 40 words per minute (net).  

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST

Please attach a letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter should:

1. Be professionally written and include proper format, grammar, spelling, and punctuation.

2. Explain how you meet the minimum qualifications of the position.

3. Express your interest in employment with the Alaska Court System.

Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.

WORK HISTORY

If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242