Court Case Manager 2 (41-2021) Utqiagvik

The Utqiagvik Trial Court of the Alaska Court System is accepting applications for a Court Case Manager 2 (salary range 12).  Under general direction, this position performs a variety of clerical and technical functions in support of court operations.

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Case Management

• Receive and review filings for civil and small claims cases; enter appropriate docket screen in case management system for each document and route accordingly; assist the public in filing FED actions and petitions for protective orders;

• Issue summons, orders, and judgments; calendar hearings and distribute notices to parties; review requests for default and enter in accordance with court rules;

• Open and maintain Superior Court criminal cases; accept filings, enter into motion tracking system, and route motions to judicial officer in a timely manner; 

• Review and issue writs of execution and garnishment for the purpose of collection; maintain spreadsheets for all executed judgments;

• Receipt funds for garnishments, executions, fees, fines, restitution, and bail; enter disbursement information; enter arrest bonds into case management system;

• Close case files when appropriate and make necessary computer entry; other duties as assigned.

In-Court Duties

• Serve as primary in-court clerk for Civil, Small Claims, and Superior Court Criminal hearings: set up, organize, and maintain the courtroom including operation and testing of a variety of equipment;

• Prepare and organize case files and paperwork for court proceedings;

• Announce the opening and closing of court proceedings and administer oaths;

• Receive and manage exhibits admitted into evidence; mark and log exhibits;

• Call roll of prospective jurors, track jury attendance, and perform bailiff duties as needed;

• Record and prepare an accurate summary of the court proceedings;

• Result hearings, calendar future events, review and distribute orders to parties.

Customer Service

• Answer inquiries and requests from the public, attorneys, and agencies;

• Maintain supply of court forms for court staff and customers;

• Duplicate hearing audio on request; perform records searches using CourtView and Trakman;

• Provide back-up coverage and support for other positions in the office.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Benefits Available to Full-Time Employees 

• 12 paid holidays per year

• Medical and dental coverage for employee and eligible dependents

• Vision plan (optional)

• Employer-paid Basic Life insurance with additional coverage available

• Membership in the Public Employees Retirement System (PERS)

• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

• Alaska Deferred Compensation Plan (optional)

• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

This position is assigned to the court's classified service; incumbents will attain "regular" status after completion of the initial probationary period.

The Work Environment

The Utqiagvik Courthouse is located on Agvik Street, just blocks from the Arctic coast. The office consists of four Court Case Managers 2 under the supervision of the Clerk of Court 3. The courthouse also has one Superior Court Judge, one Magistrate Judge, a Chambers Judicial Assistant, and a Law Clerk.

Utqiagvik is one of the northernmost cities and towns in the world and the northernmost in the United States.  From May until August, the sun does not set and from November to the end of January, the sun never rises above the horizon. You may even see a polar bear in town!

For more about Utqiagvik, please visit: http://www.north-slope.org/our-communities/utqiagvik

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

  http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).

OR

A bachelor's degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A letter of interest, completed per the instructions below.

• Post-secondary transcripts, if using education to meet minimum qualifications.

• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).  

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST

Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter of interest should:

1. Be professionally written and include proper format, grammar, spelling, and punctuation.

2. Explain how you meet the minimum qualifications of the position.

3. Express your interest in employment with the Alaska Court System.

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.

WORK HISTORY

If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.  

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242