Court Case Manager 2 (41-1045) Sitka

The Sitka Trial Court of the Alaska Court System is recruiting for a Court Case Manager 2 (salary range 12).

Employees transferring from another State of Alaska agency may receive consideration for advance step placement.

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The Position

This position will manage criminal case files and serve as a back-up in-court clerk. Criminal case management duties will include receiving complaints, citations, and indictments, setting up case files, entering computer data, and issuing process in the form of summons, warrants, and orders to show cause. You will receive confidential pre-sentence reports from adult probation, prepare and distribute criminal judgments and attorney fee judgments, issue and file writs of execution to the Attorney General's Office and City of Sitka. This position will review pending criminal cases report on a monthly basis and ensure cases are closed properly.

Courtroom Judicial Assistant duties will include preparing courtrooms for hearings, testing equipment for compliance, monitoring, and adjusting to maximize sound recording. You will be responsible for ensuring that case files are available and complete, court hearings are on time, keeping accurate log notes, receiving and marking exhibits, and scheduling future hearing dates with judicial officer and parties.  This position will draw juror names, manage jury in absence of bailiff, complete and distribute paperwork as necessary.  The incumbent may need to run hearings by Zoom. These hearings may be held in a hybrid form, with parties appearing both remotely and in-person or held in a fully remote form, with all parties appearing remotely.

Additionally, this position will greet customers, answer inquiries, provide court forms and direct customers to additional resources. You will receive new civil, criminal, probate and juvenile files, verify their completeness and accept fees as appropriate. Other duties will include accepting fines, restitution payments, bail and other revenue and trust, issuing computerized receipts, assisting civil/jury clerk when requested, duplicating CD's and performing microfilm copies as requested.

The Work Environment

Sitka, accessible only by air or sea, is located in the heart of the Tongass National Forest. The Sitka Courthouse is located on Lake Street surrounded by majestic views from Sitka's location on the outer coast of Alaska's Inside Passage.

The Work Hours

This position works in-person at the Sitka court and is not a remote position.

Full-time court employees are scheduled to work 37.5-hours per week. The work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m.

What benefits do we offer?

Typical Benefits for Full Time Employees Include: 

• 11 paid holidays per year

• Medical and dental coverage for employee and eligible dependents

• Vision plan (optional)

• Employer-paid Basic Life insurance with additional coverage available

• Membership in the Public Employees Retirement System (PERS)

• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

• Alaska Deferred Compensation Plan (optional)

• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview. 

For more information on the Alaska Court System, please visit:

 http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).

OR

A bachelor's degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A letter of interest, completed per the instructions below.

• Post-secondary transcripts, if using education to meet minimum qualifications.

• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).  

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST

Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter of interest should:

1. Be professionally written and include proper format, grammar, spelling, and punctuation.

2. Explain how you meet the minimum qualifications of the position.

3. Express your interest in employment with the Alaska Court System.

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.

WORK HISTORY

If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.    

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242