Court Case Manager 1 - Anchorage District Court Calendaring

The Calendaring Division of the Anchorage District Court is accepting applications for Court Case Manager 1 (range 10).

CLICK HERE FOR A MESSAGE FROM ONE OF OUR RETIRED CHIEF JUSTICES!    

• Applicants transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement. *

 * Employees working in this job classification will be considered for annual salary increases upon successful completion of a 1-year probationary period. This job classification will promote to range 11 after successful completion of three years of service with the court.

The Position

• Schedule court hearings for criminal, civil, and small claims cases; schedule courtrooms for visiting judges and special events.

• Track and calendar judicial travel and leave; maintain judges' schedules in computer and on the digital calendar; prepare layout and publish daily calendars in a variety of formats for distribution.

• Assist judicial officers, court staff, litigants, and the public, in person and by phone or email, with information related to court hearings and other events.

• Respond to incoming calls and answer a wide variety of information requests from the public, judges, court staff, attorneys, and outside agencies.

• Receive warrants from law enforcement agencies, scan for deficiencies, and process, notarize, and seal warrants received from judges after their review and signature.

• Enter live data while in the courtroom or remotely to assist and ensure accurate setting of limited hearings, and answer questions from judicial officers regarding the setting of future hearings.

• Conduct court tours for schools and other public organizations, assist in training of new employees, perform special projects, and assist other court divisions and offices as assigned.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Typical Benefits for Full Time Employees Include: 

• 11 paid holidays per year

• Medical and dental coverage for employee and eligible dependents

• Vision plan (optional)

• Employer-paid Basic Life insurance with additional coverage available

• Membership in the Public Employees Retirement System (PERS)

• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

• Alaska Deferred Compensation Plan (optional)

• Personal leave accrual

Personal leave accrual is based on years of creditable state service.

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT:  Please attach a letter expressing your interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

   http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional letter, completed per the instructions below.

• Post-secondary transcripts, if using education to meet minimum qualifications.

• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST

Please attach a letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter should:

1. Be professionally written and include proper format, grammar, spelling, and punctuation.

2. Explain how you meet the minimum qualifications of the position.

3. Express your interest in employment with the Alaska Court System.

Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.

WORK HISTORY

If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.    

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242