Court Case Manager 1 - (41-3044; 41-3257) Anchorage Criminal & Traffic Division

The Criminal & Traffic Division of the Anchorage Trial Court is accepting applications for a Court Case Manager 1 (range 10).  This position will be responsible for file maintenance and processing of the criminal and traffic caseload.

CLICK HERE FOR A MESSAGE FROM ONE OF OUR RETIRED CHIEF JUSTICES!

• Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.

Employees working in this job classification will be considered for annual salary increases upon successful completion of a 1-year probationary period. This job classification will promote to salary range 11 after successful completion of three years of service with the court.

Criminal Division

• Accept charging documents for filing, assign case numbers, set up case files, and calendar cases for arraignment;    
• Coordinate prisoner transport with local transport sections and correctional facilities for in-custody arraignments;    
• Enter identifying data into index at start of each case; enter arraignment calendaring information, bond status, arrest/bench warrant information, and prepare same for issue;    
• Review files for accuracy; type and issue warrants/summons/orders to show cause as ordered by the judge or magistrate on record;    
• Prepare files for next court proceeding; close case files and ensure they are in proper order in compliance with existing procedures.

Traffic Division

• Provide accurate and concise information to the public regarding policies and procedures; assist and direct clients to the proper location for hearings and to related agencies;    

• Receive and receipt fines from the public on citations within the jurisdiction; prepare or assist in the preparation of paperwork to request a court appearance, enter a plea, request a continuance, reopen a case, etc.

• Utilize APSIN (Alaska Public Safety Information Network) system and menus for status and research of citations and DMV information as required; maintain APSIN security at all times;    

• Prepare a list requesting APD citations for customers who have appeared in court; close cases processed through the counter in CourtView.

Calendaring Duties

• Receive requests for trials, select trial date based on policies and procedures, and log into the master calendar;    
• Respond to written and telephonic inquiries regarding calendar dates and requests for continuance;    
• Process requests to set aside and reopen default judgments;    
• Assist public counter; perform back-up in-court clerk duties for traffic hearings if needed.

Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.  This position may be assigned to work weekends temporarily if needed. Clerk is to work both Saturday & Sunday and have 2 days off during the week.

Benefits Available to Full-Time Employees 

• 11 paid holidays per year

• Medical and dental coverage for employee and eligible dependents

• Vision plan (optional)

• Employer-paid Basic Life insurance with additional coverage available

• Membership in the Public Employees Retirement System (PERS)

• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

• Alaska Deferred Compensation Plan (optional)

• Personal leave accrual

Personal leave accrual is based on years of creditable state service.

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

  http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional cover letter, completed per the instructions below.

• Post-secondary transcripts, if using education to meet minimum qualifications.

• Keyboarding certification dated within one year showing a speed of at least 40 words per minute (net).  

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST

Please attach a letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter should:

1. Be professionally written and include proper format, grammar, spelling, and punctuation.

2. Explain how you meet the minimum qualifications of the position.

3. Express your interest in employment with the Alaska Court System.

Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.

WORK HISTORY

If using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

 f post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242