Counseling Assistant - 193 Days (2024-2025)

Job Title: Counseling Assistant (Secondary) Wage/Hour Status: Nonexempt

Department/School: Assigned Campus Pay Grade: PR 3

Reports to: Principal HR Date Approved: September, 2006

SUMMARY:

Organizes counseling schedules to better meet the needs of students, parents and teachers; assists the counselors in tasks related to counseling services, testing, registration, and record keeping.

BASIC DUTIES AND RESPONSIBILITIES:

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Model core organizational beliefs and values; perform duties in an effective and efficient manner for the purpose of supporting and contributing to high student achievement.

• Work with data entry clerk/registrar to input PEIMS completion rate and at-risk data; assist with update and maintenance of student at-risk list each grading period.

• Assist with the maintenance of student files and registration appointments with

• Assist with the scheduling of volunteers/mentors.

• Work with the academic associate in all areas related to testing.

• Provide web master with updates to the counseling office web page.

• Organize, maintain, and distribute scholarship information.

• Develop semester schedules for group counseling.

• Attend and take minutes at all staff meetings and distribute same.

• Perform routine bookkeeping tasks, including simple arithmetic operations, to maintain counseling budget records.

• Maintain supplies for the counseling office; order office supplies as needed.

• Coordinate the counselors' visits to feeder campuses for spring course selection.

• Assist with the organization of schedule pick up for first day operations each semester.

• Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility.

• Receive, sort, and distribute mail and other documents to department staff.

• Organize school registration and mentor program luncheon.

• Send semester failure notifications.

• Schedule SAVE committee meetings.

• Maintain data for physical education waivers.

• Maintain counselors' daily logs for documentation data; maintain records of counseling office communications and meetings.

• Collect monies for PSAT, AP tests, prep classes, etc.

• Provide front office support as directed.

• Attend and participate in faculty meetings and special events and serve on staff committees as required.

• Utilize effective communication skills; ensure that all interactions with students, district personnel, and parents are supportive, courteous, and respectful.

• Maintain confidentiality.

• Comply with all policies, operating procedures, legal requirements, and verbal and written directives.

• Participate in staff development training programs to improve job performance.

• Comply with the Employee Standards of Conduct.

• Perform other related duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None

SKILLS AND KNOWLEDGE:

• Strong organizational, communication, and interpersonal skills

• Proficient keyboarding, calculator, and file maintenance skills

• Knowledge of correct English usage, grammar, spelling and punctuation

• Basic math skills

• Ability to use personal computer and software to develop spreadsheets, data bases, and do word processing

Equipment Used: Computer, printers, calculator, fax machine, typewriter, copier, telephone

QUALIFICATIONS:

Education/Certification:

• High school diploma or equivalent

Experience:

• Three (3) years successful clerical experience

MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS:

• Maintain emotional control under stress

• Work with frequent interruptions

• Frequent sitting, bending, standing, kneeling

• Occasional lifting up to 30 pounds

• Repetitive hand motions