Corrections Assistant Supervisor

General Description of Duties

Position subject to close at any time

Please Note:This position is eligible for Night Shift Differential Pay

NOTE TO INTERNAL APPLICANTS:INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAYGRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

Under general supervision, the purpose of the position is to assist the Inmate Services Supervisor in the performance of administrative, supervisory, and professional work related to the implementation and management of an Inmate Services unit according to established procedures, departmental guidelines, and regulatory requirements applicable to the work. Employees in this classification perform in an entry management level capacity to supervise assigned functions according to established schedules and programs of the Inmate Services Division. This position acts as the supervisor in the absence of the Inmate Services Supervisor. Position assists in the oversight of the use of specialized division software and communications with other legal departments, agencies, and personnel, e.g., Corrections, Probation, Pretrial Release, various Law Enforcement Offices, Clerk of the Court and the Public Defender's Office. This position assists the Inmate Services Supervisor in planning, implementing, and organizing all aspects of the assigned unit while also ensuring compliance with state statute and administrative order, as applicable.

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Assists the Inmate Services and/or Community Corrections Supervisor in planning, organizing, and implementing divisionrecord goals and objectives; coordinates and integrates all activities toward achievement of established goals and objectives.

• Assists with the trainingand coordinating of staff functions according toestablished procedures and departmental guidelines.Completes DOR (Daily Observation Report) paperwork in all areas. Assists in maintaining bi-monthly refresher training for all staff on essential functions.

• Assists with supervising schedules, evaluating staff, administers discipline, as appropriate. Assists other Assistant Supervisors, as needed, to ensure proper supervisory coverage.

• Ensures work is performed in compliance with all laws, rules, and regulatory standards governing the operations of the facility and programs. Ensures all functions under charge are in accordance with Federal and State rules, Administrative Orders, Florida Model Jail Standards, FCAC, and ACA.

• Performs a wide variety of complex administrative functions as it relates to inmate processing and programs; enters and updates court information into the Jail Management system; reviews, verifies, and authorizes all types of inmate releases, as applicable; compiles, analyzes and evaluates statistical data, inmate demographics, answers inmate grievances and requests, reports processing, and documentation review and approval. Oversees and performs a variety of critical record keeping duties; supervises the maintenance of departmental records and filing systems appropriate to the unit.Acts as the liaison between the assigned unit and Accreditation team.

• Maintains open communication with Judiciary, Pre-Trial Release, Probation, Sheriff's Office, Clerk of the Court, and Public Defenders Office for the dissemination of information. Assists public via telephone, answering questions regarding releases and general questions. Notifies victims of inmate release through telephone call or coordinates Law Enforcement visit.

• Manages and maintains department equipment and general office supplies; submits requests for repairs and replacements as needed.

• Attends and participates in meetings and trainings to keep up with court related issues, legislative changes, etc.

• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

MAY BE ASSIGNED TO OVERSEE AND/OR ASSIST IN THE FOLLOWING SPECIFIC FUNCTIONS:

BONDS AND DOCKETS:

• Supervises a variety of critical teletypes through FCIC/NCIC to other agencies local and State, personally handling difficult cases.

• Oversees Court document preparation for first appearance.

• Answers correspondence from former inmates.

• Supervises Bonds & Dockets Specialists functions according to established procedures, departmental guidelines, and regulatory requirements applicable to the work, e.g., arrest affidavits, booking reports, court documents and inmate files.

CLASSIFICATION:

• Supervises the management of classification activities for each inmate housed in the facility more than 48 hours to ensure appropriate housing placement.

• Supervises the coordination of the Trusty Program for the facility.

• Participates in PREA Victimization meetings. Ensure PREA standards are being met in accordance with policy.

• Chairs Confinement Review Committee Meetings.

• Reviews Gain Time for accuracy.

• Reviews and signs off on Time Serve releases, according to the established Release OP, processed by Classification staff.

COURTS:

• Oversees the court documentation received from Initial Appearance, Video Arraignment, Video Pre-Trial and the Outside Court List.

• Supervises a variety of critical teletypes through FCIC/NCIC to other agencies - local and State, personally handling difficult cases.

• Performs a wide variety of complex administrative functions as it relates to court documentation processing, e.g., enters data into the Jail Management System; reviews all files for accuracy according to the established Inmate Services File Audit OP 600.15; reviews and authorizes all court releases according to the established Release OP.

COMMUNITY CORRECTIONS:

• Supervises aspects of Misdemeanor Probation or Pretrial Release, Home Confinement, and Community Surveillance in support of the department's goal to provide cost effective alternatives to incarceration.

• Attends Court Sessions to provide information to the Judiciary regarding program eligibility and testify as an expert witness as necessary.

• Provides professional supervision to defendants, ensuring protection and security to the community; monitors the status of defendant compliance with court ordered terms and conditions as necessary.

Minimum Qualifications

Education:Associate's Degree from an accredited college or university in Criminal Justice, Business Administration, Public Administration, or a closely related field.

Experience:Four (4) years' experience in Inmate Records, Bonds and Dockets, Inmate Programming, Inmate Classification, Probation, Pretrial Release, and/or Community Corrections. An equivalent combination of education, training, and/or experience may be considered.

Preferred:

• Some lead/supervisory experience

• Leadership Training/Certification (i.e. National Jail Leadership Command Academy, Florida Senior Leadership Program, Valencia Public Leadership Program)

• Field Training Officer Program Certification (40 Hour)

Miscellaneous:

• Must possess and maintain a valid Florida Driver's License.

• Must be FCIC/NCIC certified within 30 days of hire.

• Must not have any discipline above a Written Reprimand in the past twelve (12) months.

Knowledge, Skills and Abilities

• Ability to effectively assist supervisor in the supervision of staff comprised of entry and journey level employees engaged in carrying out departmental functions within a correctional facility.

• Considerable knowledge of adult inmate classification, case management and rehabilitation principles, practices, procedures, and systems; knowledge of correction facility operations and of court and probation systems.

• Considerable knowledge of the criminal justice system and court terminology. Skill in reading, analyzing, and interpreting professional periodicals and journals, technical procedures, and legal documentation.

• Ability to read, update and maintain various records and files; knowledge of administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing.

• Thorough knowledge of pre-established local, state, and federal policies, procedures, and regulatory requirements applicable to the work.

• Ability to work independently in an office and correctional environment, communicate effectively (verbally and written), maintain confidentiality concerning sensitive information. Ability to prioritize work, organize and make sound judgments; skill in analyzing and developing effective solutions.

• Thorough knowledge of modern office procedures and equipment; ability to organize, inventory, and maintain property and records.

• Ability to understand and follow written and oral instructions.

• Ability to work under pressure and/or with frequent interruptions; skill in using good judgment, discretion, and confidentiality in the performance of duties.

• Skill in interpersonal and leadership communications; ability to deal with people in a variety of changing and complex situations; ability to deal tactfully and cordially with a variety of people from different cultural backgrounds.

• Skill in establishing and maintaining effective working relations with all levels of management, employees, other departments, officials and the general public, inmates, social service and law enforcement agencies and members of the judiciary; skill in the principles and techniques of customer service skills. Skill in professionally and effectively communicating verbally, in writing, and in presentations.

• Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines. Ability to perform routine mathematical computations and tabulations accurately and efficiently.

PHYSICAL DEMAND REQUIREMENTS:

• Physical Demand: Light

• 20 pounds maximum lifting.

• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.

• If less lifting involved will require significant walking/standing.

• If mostly sitting is involved will require push/pull on arm or leg controls.

• Expressing or exchanging ideas by spoken word or perceiving sound by ear.

• Good eyesight for production or safety of self and others.

• Walk, run, stop, bend, and climb stairs.

• Must be able to walk, sit, or stand for extended periods of time.

• Capable of working under stressful conditions.