Correctional Records Technician Lead

State Of Washington Olympia , WA 98504

Posted 2 months ago


Monroe Correctional Complex (MCC)

This Recruitment is open to current or former employees of the

Washington State Department of Corrections only.

The Department of Corrections is seeking a highly motivated and qualified individual(s) for the position of Correctional Records Technician Lead at Monroe Correctional Complex.

The Monroe Correctional Complex (MCC) is a 2400 bed male all-custody level facility located 30 miles northeast of Seattle. The complex consists of five major units; the Washington State Reformatory Unit (WSRU), Special Offender Unit (SOU), a large mental health inpatient treatment unit, Twin Rivers Unit (TRU), Intensive Management Unit (IMU), and the Minimum Security Unit (MSU). MCC provides care for the sickest and most complicated patients in our system and is considered the hub of medical and psychiatric care for DOC due to being located close to University of Washington and Harborview Medical Center.

The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

The Correctional Records Technician Lead (CRT-L) enters, verifies and ensures offender sentence structure information is in compliance with appropriate laws and agency policies. The processes, verifies and maintains offender sentence structure and criminal history record information provided by criminal justice agencies within the offender management database system in collaborative effort to improve public safety.

Tasks include:

  • Ensure the contents of offender records are legal, accurate, and maintained in a secure setting. Review and verify accuracy of legal documents relating to convictions and sentencing.

  • Establish and validate agency jurisdiction of offenders.

  • Verify electronic database information against source documents and resolve problems that relate to the offender sentencing.

  • Verify identification of offenders to law enforcement through pictures, fingerprints, and other physical data.

  • Responsible for accuracy of sentence calculations, preparation of release paperwork, reading rights and conditions to those releasing offenders. Maintain electronic and physical files.

  • Maintain electronic and physical files.

  • Utilize, update, and maintain databases and programs containing information relative to offenders' conviction, sentence, and violation history.

  • Enter information into the departments electronic offender database.

  • Archive offender records according to established procedures.

  • Maintain confidentiality of information protected by agency policy or federal or state laws.

  • Certifies for the Department, sentence reduction credits to the sentencing court and/or the Indeterminate Sentencing Review Board.

  • Conducts central file audits.

  • Complete fingerprint cards for staff and offenders.

  • Works with the Indeterminate Sentencing Review Board (ISRB).

  • Responds to requests for public disclosure.

  • Testify in court as an expert witness.

  • Provide direct support to Records Management Supervisor and caseload carrying staff.

  • Correspond with appropriate court and other legal staff.

  • Back up CRT1, monitoring caseload releases in assigned facility, facility audits are completed timely and ensure coverage of other time sensitive mandates during any absences.

  • Provide training to staff in MCC Records.

  • Approve leave requests and perform evaluations on clerical staff.

Required Qualifications:

  • High School diploma or equivalent.

  • Six (6) months experience and knowledge of sentencing options and types, determine supervision types and entering sentence structures in accordance with judgment and sentences or other court documents.

  • Six (6) months experience interpreting Supreme, Appellant and Superior Court decisions, RCWs and Indeterminate Sentencing Review Board redeterminations to properly compute/re-compute release dates for offenders.

  • Six (6) months experience verifying jail credits as ordered by the court or as certified by the county jail. Calculating good time jail credits as applicable per RCWs.

  • Be certified in fingerprinting by the Washington State Patrol (WSP).

  • Must respect and maintain confidentiality.

  • Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.

  • Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

  • Willingness to testify in court as expert witness regarding the validity of offender records and identity.

  • Willingness to work within a correctional setting to include direct contact with offenders.

Desired Qualifications:

  • Four (4) years' experience maintaining or processing offender records such as legal files, parole files or custody files in a governmental law enforcement office, court setting or an adult or juvenile correctional agency.

  • Have the ability to determine disclosable and non-disclosable materials based on RCW and who viewing the file. And willingness to conduct file review with the requestor.

  • College-level course work in criminal justice, business administration, accounting, social science, or a related field.

  • Knowledge of criminal history document processing.

NOTE: Offender records are defined as records containing certified copies of the original documents relating to the offender's crime and sentence.

Veterans Preference Points Qualification

In order to be eligible to receive Veterans Preference Points, as noted in the Agency Wide Questions, you will need to attach a legible copy of your DD214 to your application OR email a copy to by close of the job posting. If this information is not received by the closing date - no additional points will be applied to your final examination score.'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit


Please include a Letter of Interest (1 Page), resume, and minimum of three professional references with your application to include phone number AND email address. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Failure to provide this information may result in your application not being considered for this position .

Also Note:

  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.

  • This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.

  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.

  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.

  • Promote inclusiveness.

  • Be culturally sensitive and appropriate.

  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call us at (360) 794-2613. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

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Correctional Records Technician Lead

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