Correctional Records Technician Lead

CORRECTIONAL RECORDS TECHNICIAN LEAD

Full-time - Permanent

Washington State Penitentiary (WSP)

The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for this position of Correctional Records Technician Lead for the Washington State Penitentiary (WSP) located in Walla Walla, Washington.

This recruitment may be used to fill future vacancies that may occur.

The Washington State Penitentiary is staffed 24-hours a day, 7-days a week.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.

The Department consists of the Office of the Secretary, Prisons Division, Community Corrections Division, Administration Services Division, Health Services Division, Communications Department and Risk Management Department.

The Washington State Penitentiary (WSP) is comprised of 4 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 2 Medium Units, 2 Minimum Housing Units, and a Health Services Building.  In all, WSP houses approximately 2,000 male Incarcerated Individuals and employs approximately 1,100 staff.

DOC is an organization that respects individuals for their unique qualities and strives to create a safe environment for individual uniqueness.

• Review and verify Incarcerated Individuals sentence structure and criminal history information.

• Ensure the contents of Incarcerated Individuals records are legal, accurate, and maintained in secure setting.

• Review and verify accuracy of legal documents.

• Verify electronic database information against source documents.

• Verify identification of Incarcerated Individuals to law enforcement by using physical descriptions.

• Responsible for accuracy of sentence calculations.

• Maintain electronic and physical files.

• Utilize, update, and maintain databases and programs.

• Enter information into the Department's electronic Incarcerated Individuals database.

• Maintain confidentiality.

• Conducts central file audits.

• Work with the Indeterminate Sentencing Review Board (ISRB).

• Provide effective communication and thorough and timely request processing.

• Respond to requests for public disclosure.

• Testify in court as an expert witness regarding the validity of Incarcerated Individuals records and identity.

• Provide direct support to the Records Management Supervisor.

• Correspond with appropriate court or legal staff.

• Complete appropriate Incarcerated Individuals records paperwork.

• Respond to incarcerated individuals kites and kiosk.

• Records Office Lead to WSP Correctional Records Technicians

• Prepares and checks upcoming release audits.

• Back up CRTs in their absence.

• Provide training to staff located at the WSP records office.

• Supervise, approve leave requests and perform evaluations on clerical staff.

• Complete proper processing of in-state and out-of-state detainers, warrants and related documents.

Required Qualifications:

• High School diploma or equivalent.

• Two (2) years' experience maintaining or processing Incarcerated Individuals legal files in a governmental law enforcement office, court setting, or an adult or juvenile correctional agency.

• Must Respect and Maintain Confidentiality.

• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.

• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

• NOTE: Incarcerated Individuals records are defined as records containing certified copies of original documents reflecting the offender's crime and sentence. Incarcerated Individuals records are not property files, grievance files administrative files, treatment files, slough files, parole files counselor files or custody files.

• Must Respect and Maintain Confidentiality.

• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.

• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

• Observation- Observes and strategizes personal action based on environmental conditions and human behavior.

Technology- Learns and utilizes computer based applications in the performance of job duties.

Stress Tolerance- Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations.

Professional Standards- Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities.

Adaptability- Incorporates new information into an existing framework of understanding. Accepts change and supports Agency through changes in law, policy and procedure.

PREFERRED/DESIRED QUALIFICATIONS

• Four (4) years' experience maintaining or processing Incarcerated Individuals legal files in a governmental law enforcement office, court setting, or an adult or juvenile correctional agency.

• College-level course work in criminal justice, business administration, accounting, social science, or a related field will substitute, year for year, for up to two years of experience.

• Knowledge of criminal history document processing.

Vision:  Working together for safer communities.

Mission:  Improving public safety by positively changing lives.

Our Commitment:  To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.  If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.  

Please note:  Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.   When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

• This position may be represented by a bargaining unit.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.  Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.  Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)

• Up to 25 paid vacations days a year

• 8 hours of paid sick leave per month

• 12 paid holidays a year

• Generous retirement plan

• Flex Spending Accounts

• Dependent Care Assistance

• Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mmsumerlin@doc1.wa.gov or call us at (509) 526-6543. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.