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Correctional Records Technician 1

Expired Job

State Of Washington Shelton , WA 98584

Posted 2 months ago


Correctional Records Technician 1 - Permanent

Internal Agency Only - Promotional or Transfer

Washington Corrections Center (WCC)

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the position of Correctional Records Technician 1 at the Washington Corrections Center in Shelton, Washington. This recruitment is for DOC permanent staff only.

This recruitment may be used to fill other Correctional Records Technician 1 permanent or non-permanent vacancies at the Washington Corrections Center.

Washington Corrections Center is the Reception and Diagnostic Center, a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State. The facility has seven living units and houses 1,700 incarcerated individuals. There are about 500 incarcerated individuals screened and assessed each month. WCC is also the major hub for transfer of incarcerated individuals to and from facilities throughout the state.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choice that contribute to a safer society.


  • The Records Unit is tasked by the agency to be the custodian of incarcerated individual's records. As a member of the records team, under the direction of the Statewide Records Manager, reporting to the Correctional Records Supervisor, this position is responsible to enter, audit, and/or ensure the quality control of incarcerated individual's sentence structure information to be in compliance with state and federal laws, Superior Court orders, agency policies and processes, verify and maintain accurate incarcerated individual's criminal history record information provided by criminal justice agencies.

  • Ensures the contents of incarcerated individual's records are legal, accurate, and maintained in a secure setting.

  • Utilize, update, and maintain data bases and programs pertinent to information that is relative to incarcerated individual's sentence.

  • Establish and validate agency jurisdiction of incarcerated individuals.

  • Enter information into the department's electronic offender data base.

  • Review and verify accuracy of legal documents relating to convictions and sentencing.

  • Respond to request for public disclosure in compliance with federal and state public disclosure laws.

  • Verifies electronic data base information against source documents and resolve problems that relate to the incarcerated individual's sentence.

  • Verify identification of offenders to law enforcement through pictures, fingerprints, and other physical data.

  • Testify in court as expert witness regarding the validity of incarcerated individual's records and identity.

  • Archive incarcerated individual's records according to established procedures.

  • Provides direct support to the Correctional Records Manager or Supervisor.

  • Ability to communicate effectively internally and externally.

  • Ability to multi-task, prioritize, and complete work assignments in a fast paced, deadline oriented environment.

  • Maintains regular and reliable attendance.

  • Requires independent decision making to interpret laws.

  • Maintains confidentiality of information learned through job performance that is protected by Department of Corrections policy, federal or state law.

  • Demonstrate skills to write clearly, factually, and concisely.

  • Updates personal characteristics on OMNI, obtains fingerprints, and creates offender photos and ID badges.

  • Create central files for all new commitments.

  • Other duties as assigned.



Must have a High School Diploma or G.E.D.

Ability to obtain a State Patrol ACCESS certification Level 1 or 2.

Must respect and maintain confidentiality.

Demonstrate ability to effectively communicate with co-workers, the public and/or criminal justice agencies.

Demonstrate ability to analyze and solve problems under highly stressful or adverse situations.


Two (2) years of experience maintaining or processing incarcerated individuals records, such as legal files, property files, grievance files, administrative files, medical files, parole files, counselor or custody files in a governmental law enforcement office, court setting or an adult or juvenile Correctional agency.

College-level course work in criminal justice, business administration, accounting, social science, or a related field will substitute for one year of experience.

Knowledge of criminal history document processing.

Supplemental Information

'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit


  • Please include a Resume, Letter of Interest, and include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Phone number AND email address are required for all professional references.

  • YOUR ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE SECTION OF YOUR APPLICATION. Resumes will not replace the "Work Experience" section of your application. You may be disqualified if your work experience does not include information used to: 1) Meet the minimum qualifications of the job, and 2) Back up your answers to the supplemental questions. Only complete applications will be considered.


  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.

  • This position is may be included in a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.

  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.

  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.

  • Promote inclusiveness.

  • Be culturally sensitive and appropriate.

  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call us at (360) 426-4433 extension 5267. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

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Correctional Records Technician 1

Expired Job

State Of Washington