Correction Records Management Officer (20017934)

Who We Are…

Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you'll ever find with a work family that is second to none!

What You'll Do:

• Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements

• Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information)

• Research LEADS for pending warrants and detainers

• Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and/or Ohio Revised Code

• Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD

• Utilizes Out to Court Management system

• Serves as liaison between institution staff and law enforcement to schedule transports for court hearings

• Maintains and updates inmate records by scanning information to Onbase document management system

• Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal

• Maintains correspondence with other agencies and responds to inmate inquiries Completes other record office functions as assigned

• Attends meetings, trainings and conferences

• May give presentations and conduct training

• Responds both verbally and in writing to questions and concerns

• Works on special projects and/or committees as assigned

What's in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave

• 11 paid holidays per year

• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Records Management

Technical Skills: Criminology/Criminal Justice, Clerical & Data Entry, Administrative support/services, Basic Documentation, Data Visualization.

Professional Skills: Adaptability, Attention to Detail, Time Management, Critical Thinking, Active Learning.