Corporate Technology - Administrative Assistant

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

We are looking for a proactive, detail oriented Assistant to join our team supporting multiple CAA technology executives. This role manages the overall operations for a high-volume desks and must be comfortable working with individuals in a variety of roles both within and outside of the Agency.

Responsibilities

• Performs administrative and office support activities for the Executives

• Route incoming calls to the appropriate personnel

• Booking travel

• Proactively manages calendar, sets up and manages meetings and all logistics

• Manages the expenses process

• Receiving and directing visitors

• Maintain department and vacation/sick calendar and contact lists

• Ensures deliverables are error free and on time

• Support vendor management and vendor tracking processes for the department

• Prepare and draft departmental communications

• Other duties assigned as needed

Qualifications

• Minimum 2 years of general office experience; Reception experience a plus

• Strong Microsoft Office, specifically Word, Excel and PowerPoint

• Professional & proactive demeanor and superior organizational skills

• Must possess the ability to pay close attention to detail

• Must possess strong organizational and communication skills

• Able to work in a fast-paced and team-oriented department

• Must be resourceful and possess good judgment

• Ability to properly and discreetly handle sensitive and confidential information

• Experience in copywriting and editing

• Bachelor's Degree preferred

Location

This role will be based in our Los Angeles, CA office; Hybrid

Compensation

The base hourly rate for this position is in the range of $22.00-28.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.