Corporate Services Administrator & Receptionist-- Temporary Position

Job Description

Job Title: Corporate Services Administrator & Receptionist

• Temporary

Location: Corporate

Department: Corporate Services

Job Summary: The Temporary Corporate Services Administrator & Receptionist is responsible for completing clerical tasks in relation to daily campus operations and special events on campus. They also serve as the first point of contact with visitors/customers in the Wood Building Lobby.

Principal Duties:

• Provide a warm and welcoming greeting to all guests while facilitating the campus check-in process. This includes recording relevant information, notifying associates of their guests' arrival and enforcing campus security procedures by controlling access.

• Coordinate the event intake process for Corporate Services which includes creating calendar invitations and Corporate Services communications for campus events, meetings and celebrations.

• Effectively answer telephone calls, routing to the appropriate individuals and providing general information or requests as they arise.

• Manage the day-to-day tasks for services on campus including communication with outside vendors, composing emails, receiving guests and visitors and all other processes for daily operations.

• Maintain campus seating directory, making additions and edits according to changes of associates on campus.

• Create purchase orders as needed to support Internal Communications, Events and Corporate Services.

• Coordinate charges for the P-Card and other campus expenses.

• Handle unexpected visitors with immediate attention while ensuring safety and security standards and processes are upheld.

• Maintain reception and coffee station areas in the main lobby to ensure area is clean and prepared for guests.

• Act as facilitator for interdepartmental fund raising and charity events.

• Perform other duties as assigned by the Campus Engagement and Events

Essential Functions:

• Ability to work well individually as well as in a team environment

• Good communication skills

• Good customer service skills

• Ability to work from 8:00 am

• 5:00 pm, Monday

• Friday

• High degree of professionalism

• Ability to interact with peers, subordinates, upper management and executives from other companies

• Ability to handle unexpected visitors

• Ability to multitask

• Ability to learn the full company history

• Ability to work with minimal supervision and flexibility for scheduling with Corporate Services Team

Basic Qualifications:

• High School Diploma or equivalent preferred

• 3-5 years of relevant receptionist/front desk experience

• Basic computer skills, including Word, Excel, and Outlook

Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at asc@wawa.com or 1-800-444-9292.

Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.