Corporate Secretary - Vice President

Deutsche Bank New York , NY 10007

Posted 6 months ago

Corporate Secretary

  • Vice President

Job ID: 3191309 Full/Part-Time: Full-time Regular/Temporary: Regular Listed: 2019-04-29 Location: New York, United States of America

Legal

Legal is responsible for managing the legal risk of Deutsche Bank Group. Our mission is to ensure that legal services are provided to the bank with the goals of protecting its integrity and reputation and managing legal risk to make transactions viable and safe. We partner with Risk, Regulation, Compliance, Group Audit and others to provide a proactive integrated risk management approach.

We work closely with managers to coordinate activities across business lines so we avoid violations of laws. We make sure the Bank has up-to-date information on regulatory and legal changes and continues to be seen as a trusted, respected market participant.

Position Overview

Job Title: Corporate Secretary

Corporate Title: Vice President

Location: New York, NY

About Deutsche Bank

We are Germany's leading bank with strong positions in Europe and significant presence in the Americas and Asia Pacific. We're driving growth through our strong client franchise, investing heavily in digital technologies, prioritizing long-term success over short-term gains, and serving society with ambition and integrity. We serve our clients' real economic needs in commercial and investment banking, retail banking and transaction banking, and provide ground-breaking products and services in asset and wealth management. That means a career packed with opportunities to grow and the chance to shape the future of our clients.

Job Description

Responsibility for corporate governance matters related to certain top tier subsidiary companies and/or top-tier management committees. The Corporate Secretary will:

  • Work with management to create and maintain bylaws, charters, terms of reference and/or policies and procedures

  • Prepare, maintain and agree with management a rolling agenda of topics to be covered at each Board or committee meeting

  • Vet rolling agendas on an annual basis with regulatory requirements and industry and governance best practices

  • Create calendars of meetings with management that provide appropriate coverage of material and demonstrate appropriate oversight and diligence

  • Request, review and compile information for meeting materials on a timely basis, allowing for management pre-review, where appropriate

  • Facilitate creation of meeting material books

  • attend Board of Directors/Committee meetings to coordinate meeting, keep proceedings aligned with agenda and record proceedings in appropriate minutes or meeting records

  • Draft consents/resolutions to authorize specific actions as needed

  • Maintain officer and director information in global secretary repository, BluePrint

  • Support annual elections of officers and directors

  • Manage jurisdictional qualifications and withdrawals

  • Handle signing authority rosters and delegation

  • Coordinate the powers of attorney process - drafting, production and certification of powers of attorney, incumbency certificates and other certifications, as required

  • Prepare dual hatting forms, signing authority forms and incumbency certificates

  • Maintain required corporate documents and legal entity information on BluePrint

  • Support legal entity life cycle (from incorporation and formation to cancellation and dissolution of legal entities)

  • Ensure that companies are registered to do business, annual reports are timely filed, taxes are paid and agent relationships are maintained in all the states of their operation

  • Assist with general Corporate Secretary inquiries

  • Support manager with special projects, as needed

Regarding Board meetings, the Corporate Secretary will:

  • Arrange and schedule Board of Directors and Committee meetings

  • Maintain, update and organize files for monthly Board and Committee meetings

  • Maintain corporate minute books

  • Prepare required Director correspondence

Core Competences

You should possess the following core competencies:

  • Experience with corporate secretariat / governance processes

  • Excellent oral and written communication skills

  • Strong analytical, organizational and problem-solving skills

  • Proficiency in Microsoft Office suite

  • Strong working knowledge of BluePrint, (preferred) or other corporate secretary platform

  • Strong interpersonal skills and ability to work well in a team and to leverage others to achieve goals

  • Strong ownership of work product

  • Ability to multi-task and prioritize tasks

Qualifications

  • Past experience working in a Corporate Secretary or Assistant Secretary capacity

  • Corporate Secretary experience in a Banking/Investment Banking firm preferred

  • A law degree (preferred) or relevant Bachelor or Master's Degree from an accredited college or university

For candidates applying for positions in the US:

Deutsche Bank is an Equal Opportunity Employer

  • Veterans/Disabled and other protected categories. Click these links to view the "EEO is the Law" poster and pay transparency statement.
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Corporate Secretary - Vice President

Deutsche Bank