Corporate Governance Analyst/ Paralegal Analyst

Description & Requirements

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About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power today's workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients - no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion.

This role within the Xerox Office of General Counsel (OGC) is responsible for managing certain aspects of corporate governance compliance for the Company and its subsidiaries. The position involves the exercise of discretion and independent judgment to carry out a variety of corporate governance responsibilities, processes and projects. The position reports to the Associate General Counsel & Corporate Secretary.

Responsibilities

• Board of Directors

• Coordinate all Board and committee meeting logistics (includes working with CEO's office and polling directors to establish annual Board meeting dates and any special Board or committee meetings, overseeing any travel/dining arrangements, supervising staff and logistics on meeting days, and coordinating with Accounting for quarterly Audit Committee pre-earnings meetings)

• Prepare agendas for Board and Corporate Governance Committee meetings based on master agendas and input from management

• Post Board and Committee meeting materials to Board portal

• Track director meeting attendance for proxy

• Maintain Director Information Book

• Proxy statement and Annual Shareholders Meeting (ASM)

• Supply director and officer equity information for proxy tables

• Select proxy printer and coordinate mailing and distribution logistics

• Coordinate portals for meeting materials and shareholder voting

• Reserve ASM site and coordinate vendors, including Inspector of Elections, webcasting, catering, security; create signage, tickets, ballots; assist with scripts and Q&A

• Prepare Annual Shareholder Meeting Booklet

• Resolve any registered shareholder issues

• Manage vendor contracts and track vendor invoicing

• Manage share data, insider trading policy, director compensation and related matters

• Manage Company's account on Section 16 filing platform, including preparing draft forms for Corporate secretary's review and approval

• Prepare and distribute trading window communications for director and officer securities trading

• Manage Director Compensation (includes calculating and tracking directors' annual DSU awards and dividend equivalents, tracking and coordinating payout of retired directors' DSUs, and coordinating with Accounts Payable to verify taxable income for Form 1099)

• Prepare, verify, and distribute monthly share data report

• Prepare quarterly dividend schedule

• Oversee transfer agent relationship, including contractual matters and invoice tracking

• Review escheatment reports from transfer agent and coordinate with Xerox Tax Department

Qualifications

• Bachelor's degree or equivalent education

• Excellent organizational skills, attention to detail, strong work ethic, and sense of ownership of responsibilities

• Excellent technology skills, including an eagerness to learn and manage new tools and platforms (fluency in Microsoft Word, Excel and PowerPoint are required; any experience with corporate governance platforms is a plus)

• Demonstrated history of self-motivation, working independently on projects, and juggling multiple priorities

• Ability to follow through, meet deadlines, maintain confidentiality, anticipate requirements and build relationships

• Professionally appropriate interpersonal and communication skills (oral and written)

• Excellent professional ethics, integrity and judgement

• Experience with corporate governance matters, securities filings and/or corporate record keeping is preferred but not required

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