Core Business Administrator

The Core Business Administrator oversees the financial and administrative functions of centralized shared scientific core facilities, catering to Children's National investigators and affiliated research groups. Collaborating closely with the Scientific Core Directors the role entails managing business plans, operating budgets, fee schedules, equipment management plans, and Standard Operating Procedures for core facility administration ensuring compliance with federal regulations and institutional policies and procedures. Additionally, responsibilities include facilitating the Scientific Advisory Board, updating core facility webpages and preparing annual reports. The position is pivotal in delivering exceptional service to the research community, prioritizing timeliness, cost-effectives, and efficiency.

Minimum Education

Bachelor's Degree (Required)

Minimum Work Experience

4 years academic healthcare management/ healthcare finance administration with increasing responsibilities (Required)

2 years managing operating budgets (Required)

Required Skills/Knowledge

Research and/or research administration experience in an academic biomedical research organization.

Highly dependable, proactive individual with a positive "can do" attitude.

Dynamic personality with a high level of interpersonal skills in order to deal effectively and persuasively with all levels of an organization.

Superior written and oral communication skills.

Strong financial and analytical skills, creative problem-solving, and critical thinking skills.

Strong knowledge and experience with the Microsoft Office suite.

Strong time-management and organizational skills to coordinate multiple projects at once.

Ability to handle a variety of tasks across a broad range of areas, learn new areas quickly, and adjust to changing priorities.

Ability to prioritize workload while considering changing needs, set deadlines independently and complete projects effectively.

Understands, supports and adheres to regulations governing sponsored program administration.

Adherence to the highest ethical standards working with sensitive information with absolute discretion.

Functional Accountabilities

Program Administration

• Oversees administrative and financial operations of the scientific research cores. Maintains for each core: detailed business plan, annual operating budget, annual pricing review, and capital budgets.

• Maintains core management software system. Ensures that all cores utilize software to track and bill activities. Facilitates the set-up of new cores as needed.

• Ensures all cores meet regularly with scientific advisory boards to evaluate their scientific impact.

• Assists in the operations management of equipment.

• Assists with accurate estimation of staffing, operating expenses and service volumes.

• Ensures ongoing updates of the core facility web pages.

• Overseeing administrative operations for affiliated research groups, with a focus on facilitating external user agreements and setting up purchase orders.

• Independently, stays abreast of all applicable Uniform Guidance Requirements and Federal regulations.

• The employe may be required to perform duties beyond those listed as directed by their supervisor or management. These duties may vary depending on the needs of the department or organization.

Budget and Financial Analysis

• Produces annual report(s) for the core facilities.

• Provides monthly financial reporting to stakeholders.

• Coordinates monthly billing and collection activity.

• Prepares annual review of expenses, income and adjustments of budgets and rates.

• Ensures that all expenses and revenues are reviewed and deemed appropriate.

• Monitors core facility surplus and deficits to assist with developing a strategy for elimination of surplus or deficits.

• Takes on special projects to assist with the financial management of core facilities.

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others' ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance