Copy Of Executive Secretary - Accounts Payable/Receivable

Copy Of Executive Secretary - Accounts Payable/Receivable JobID: 270

Position Type:

Secretarial/Clerical/Accounts Payable

Date Posted:

4/30/2024

Location:

Wallington Board of Education Offices

Date Available:

09/02/2024

Closing Date:

Until Filled

Additional Information: Show/Hide

Executive Secretary Accounts Payable/Receivable

QUALIFICATIONS:

High School diploma/secretarial experience/business office background

• Experince with EDUMET information system preferred.

• Excellent degree of proficiency in typing/keyboarding.

• Outstanding knowledge of basic office procedures and the operation of common office equipment and machines (i.e. copy machine, postage, duplicating machine, Fax, computer printer, etc.)

• Strong communication and human relations skills.

• Some experience in general business office work.

• Command of computer literacy, including word processing, spreadsheets, data entry, etc.

• Such alternatives to the above qualifications as the Business Administrator may find appropriate.

• Flexibility in schedule as to accommodate the board office.

• Required criminal history background check and proof of U.S. citizenship or legal resident alien status.

REPORTS TO: School Business Administrator

JOB GOAL: To serve in a clerical/secretarial support capacity in the Board of Education office.

DUTIES AND RESPONSIBILITIES:

• Answers and directs all incoming phone calls, and reviews and distributes incoming interoffice correspondence and regular mail.

• Maintains a regular filing system.

• Orders and maintains all supplies as needed.

• Performs all regular and confidential work as assigned by the School Board Secretary,

• Maintains records and performs task associated with the after-care program.

• Assists in the preparation of Board meeting agenda.

• Assists business office in the scheduling and assignment of district custodial staff.

• Manages requisitions and follow up paperwork for buildings and grounds/maintenance requests.

• Corresponds and follows up with contractors and service providers working with the district.

• Represents the Board office and school district in a professional manner at all times.

• Screens all visitors to the board office each day

• Prepares purchase orders.

• Maintains files for the district re: bid proposals

• Performs any other duties or tasks as may be assigned by the School Business Administrator.

TERMS OF EMPLOYMENT:

Twelve month year. Salary to be determined by the Board. Hours are 8:00 a.m to 4:00 p.m. with a one hour lunch.

EVALUATION:

Job performance will be evaluated by the Board Secretary annually in accordance with the provisions of the Board's policy on evaluation of non-certificated staff