Copy, Mail, Office Specialist

Ricoh Americas Corporation Hutchinson , KS 67501

Posted 1 week ago

POSITION PROFILE

Provides operations functions in one or all of the following areas: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document scanning equipment, operate high volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform one of the following at entry level: bindery, QC and final check, housekeeping, file services, call center representative, Shipping/Receiving (warehouse duties), forklift operation, etc. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.

JOB DUTIES AND RESPONSIBILITIES

  • Runs high volume copy machines and performs binding and finishing work.

  • Operate high volume scanners.

  • Operate image handling software

  • Operate MS Office and Email systems

  • Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.

  • Maintains records for management reports and inventories of supplies needed.

  • Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.

  • Calculates charges for jobs performed and maintains some billing logs.

  • Responds to and coordinates all service calls required by customer.

  • May perform filing duties in conjunction with specific customer requests.

  • Delivers completed jobs to pre-determined customer locations within and outside of the site.

  • Maintains daily meter and service logs.

  • May travel between customer's buildings.

  • Answers customer questions regarding status or feasibility of job requests.

  • Ensures upkeep of convenience copier areas by keeping neat and well stocked.

  • Performs duties related to the shipping and/or receiving of materials.

  • Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.

  • Uses all copier equipment, calculator, fax machine, postage meter and some PC.

  • Performs filing duties, which may include 'purging' and archiving old documents.

  • May perform shipping/receiving type duties (warehouse work)

  • May include operation of warehouse type equipment such as forklift

  • Performs other duties as assigned.

QUALIFICATIONS (Education, Experience, and Certifications)

Typically Required:

  • Requires high school diploma, GED, or equivalent work experience.

  • Some related copy job experience is preferred.

  • May require a valid driver's license and minimum levels of auto insurance coverage per Ricoh policy.

  • May require appropriate Certifications for operation of forklift/warehouse equipment

  • Demonstrated competency in basic computer skills including proficiency in MS Office Suite.

Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.


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Copy, Mail, Office Specialist

Ricoh Americas Corporation