Coordinator/Senior Coordinator Of Principal Gifts, Communications

Coordinator/Senior Coordinator of Principal Gifts, Communications

Office of the Vice Chancellor for Institutional Advancement

University of Illinois at Urbana-Champaign

The Office of the Vice Chancellor for Institutional Advancement (OVCIA) at the University of Illinois Urbana-Champaign seeks a full-time Coordinator/Senior Coordinator of Principal Gifts and Communications. This position will develop creative elements for stewardship assets that accurately inform, engage and benefit the university's most loyal and generous donors.

The University of Illinois Urbana-Champaign is a global, preeminent university. Since its founding in 1867, it has earned a reputation as a world-class research, teaching, and public engagement leader. In 2022, the University successfully completed its most ambitious philanthropic campaign, "With Illinois," raising $2.7 billion during the eight-year campaign and remains resolute towards its future philanthropic efforts. Developing a robust Principal Gifts operation to further advance relationships with our most generous donors is critical to fulfilling the University's Boldly Illinois strategic plan and future fundraising campaign goals.

The Office of the Vice Chancellor for Institutional Advancement (OVCIA) is charged with building relationships with our constituents and generating diverse resources that facilitate Illinois' academic, research, economic, and public service excellence. Advancement brings together professionals in marketing, communications, alumni relations, and development to lead these efforts across the Urbana-Champaign campus.

Organizational Relationship and Job Summary

Reporting to the Director of Principal Gifts Stewardship and Operations, the Coordinator/Senior Coordinator of Principal Gifts, Communications will contribute to stewardship activities for individual and organizational major and principal gift donors to the University of Illinois, with a focus on the content creation and design of communications. The Coordinator/Senior Coordinator of Principal Gifts, Communications will work collaboratively with the Office of the Chancellor, the University of Illinois Foundation (UIF) leadership, Chief Advancement Officers (CAO's) and other advancement program staff to develop creative elements for stewardship assets that accurately inform, engage, and benefit the university's most loyal and generous donors.

Coordinator of Principal Gifts, Communications

Duties & Responsibilities:

• Collaborate with units/departments to conceptualize, gather, and create content for custom digital publications for principal gift donors (i.e. impact reports, emails, print assets) and other stewardship-related deliverables in a variety of digital and print forms, including web-based platforms like WordPress. (30%)
• Develop visual media and graphic design elements to create publications or web pages for principal gifts donor (25%)
• Contribute to the development of the principal gift milestone giving and donor recognition programs to recognize donor accomplishments on behalf of campus and the Chancellor (25%)
• Establish project timelines, coordinating communications projects from concept to completion, properly tracking and documenting project progress and donor engagement data throughout and post-completion (15%)
• Perform additional activities as assigned. (5%)

Senior Coordinator of Principal Gifts, Communications

Duties & Responsibilities:

• Collaborate with units/departments to conceptualize, gather, and create content for custom digital publications for principal gift donors (i.e. impact reports, emails, print assets) and other stewardship-related deliverables in a variety of digital and print forms, including web-based platforms like WordPress. (30%)
• Develop visual media and graphic design elements to create publications or web pages for principal gifts donor (25%)
• Contribute to the development of the principal gift milestone giving and donor recognition programs to recognize donor accomplishments on behalf of campus and the Chancellor (20%)
• Establish project timelines, coordinating communications projects from concept to completion, properly tracking and documenting project progress and donor engagement data throughout and post-completion (10%)
• Support the Director of Stewardship and Operations in establishing and managing special projects as it relates to donor cultivation, stewardship, and engagement (10%)
• Perform additional activities as assigned. (5%)

Impact in Your First Year

Within 3 months, you'll:

• Become familiar with the strategic vision and priorities of the department.

• Meet Principal Gift, Foundation Relations, and unit stewardship colleagues.

• Acquaint yourself with the portfolio and our tiered portfolio infrastructure.

• Attend professional development and networking activities for newcomers within Advancement.

Within 6 months, you'll:

• Assist in the gathering of content and graphic development for stewardship collaterals.

• Support colleagues in the execution of milestone giving and donor recognition programs.

• Begin to build templates and processes for stewardship.

By the end of your first year, you'll:

• Develop impactful stewardship collateral for donors and prospects in collaboration with advancement colleagues across campus.

• Collaboratively manage the office's donor milestone giving and donor recognition programs.

• Cooperatively set annual goals with your supervisor.

• Receive one-on-one coaching from Talent Management to help your transition to your new role.

• Build a robust network of colleagues across campus.

Coordinator of Principal Gifts, Communications

Minimum Qualifications

• Bachelor's degree.

• A minimum of two years (for Coordinator level) or four years (for Senior Coordinator level) of professional experience (or equivalent) in marketing, business administration, graphic design, communications, public relations, or a closely related field.

• Skillful in working collaboratively with diverse populations and colleagues of varying experiences.

Preferred Qualifications for Coordinator level:

• Two years experience working at the University of Illinois or in a higher education communications position

• Proficiency with graphic design software like Adobe Creative Suite including InDesign, Illustrator, and Photoshop

• Experience on the WordPress (or a similar web) platform

• Experience in gathering content for communication assets

• Project management experience

• Basic understanding of donor prospect qualification, cultivation, solicitation, and stewardship

Senior Coordinator of Principal Gifts, Communications

Minimum Qualifications

• Bachelor's degree.
• A minimum of four years of professional experience (or equivalent) in marketing, business administration, graphic design, communications, public relations, or a closely related field. Skillful in working collaboratively with diverse populations and colleagues of varying experiences.

Preferred Qualifications for Senior Coordinator level:

• Four years' experience working at the University of Illinois or in a higher education communications position

• Expertise with graphic design software like Adobe Creative Suite including InDesign, Illustrator, and Photoshop

• Expertise on the WordPress (or similar web) platform

• Experience in gathering content for communication assets

• Strength and comfort in project management both internally and externally

• Strong understanding of donor prospect qualification, cultivation, solicitation, and stewardship

• Experience in independently building communication and/or donor programs from concept to execution.

Knowledge, Skills, and Abilities

• Strong attention to detail, organization, and time management

• Demonstrated excellent written and verbal communication skills and strong interpersonal skills

• Ability to develop and execute marketing and strategic communications plans and materials to effect outcomes and meet dynamic business goals

• Ability to prioritize multiple tasks in a fast-paced environment and the ability to manage tight deadlines and multiple projects

• Ability to recognize the relevance of information and to deal with materials of a sensitive nature in a professional and confidential manner

• Understanding/knowledge of academic fundraising

• Understanding of branding strategy and implementation in complex internal and external environments

• Ability to understand and adhere to the Association of Fundraising Professionals Donor Bill of Rights which the Office of Institutional Advancement endorses.

• Demonstrated success delivering high-quality work while insisting on high standards for others throughout campus advancement offices

Organizational Chart:

Vice Chancellor for Advancement/Senior Vice President, UIF

Assistant Vice Chancellor for Advancement

Senior Director of Principal Gifts Strategy and Communications

Director of Principal Gifts Stewardship and Operations

Coordinator/Senior Coordinator of Principal Gifts, Communications

Appointment Information

This is a 100% full-time Civil Service 5004 - Marketing Associate position, appointed on a 12-month basis. Position is hybrid, with the ability to be on-site as needed. A path for professional growth is embedded in this position in the Office of the Vice Chancellor for Institutional Advancement.

The minimum salary for the Coordinator is $55,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.

The minimum salary for the Senior Coordinator is $60,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.

To Apply:

Applications must be received by 6:00 pm (CST) on July 10, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. To be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. Application materials should include a cover letter, a current resume, design samples, and at least three references, including contact information. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Zsayla Brummett, zbrummet@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. As a qualifying federal contractor, the University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

Please note: Work sponsorship is not available for this position.

The Illinois Advancement community is committed to an ongoing, proactive process to foster and achieve diversity and inclusion in its development, alumni relations and communication activities. We will respect and encourage different voices, perspectives and ideas as we strive to represent individuals of all backgrounds and cultures which incudes but are not limited to the following: nationality, ethnicity, race, gender, sexuality, spirituality, age and ability who represent our alumni, donors and friends of the University of Illinois Urbana-Champaign.

CAMPUS AND COMMUNITY:

The University of Illinois Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs about 3,000 faculty members who serve over 33,000 undergraduates and 17,000 graduate and professional students. More information about the campus is available at www.illinois.edu.

The university is in the twin cities of Champaign and Urbana (total population 226,000) in east-central Illinois, and is situated about 140 miles south of Chicago, 125 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: Living in Champaign-Urbana, Experience Champaign Urbana, or Champaign County Chamber of Commerce.

Health insurance is available to employees (with the option to purchase coverage for spouse and dependents), required participation in State Universities Retirement System (SURS), with several options for participation in additional retirement plans. Learn more about employee benefits at the University of Illinois. Newly hired employees are covered by the Medicare portion of Social Security and are subject to this deduction.

The University of Illinois has a strong commitment to work-life balance and family-friendly programs for faculty and staff: Work-Life Balance & Family-Friendly Programs and Other Work-Life Programs.

When you pursue a career with Illinois Advancement, you'll join our tight-knit community of professionals who treat each other with as much care and respect as we treat our donors. At Illinois, we invest in you. Our leaders are eager to partner with you on the next phase of your career and have the tools and experience to help you succeed. Illinois Advancement values creativity and fosters a collaborative, flexible environment to develop new ideas that become best practices - and we're looking for your unique skills. Learn more about what others have to say about their experiences: Opportunity Awaits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1025276

Job Category: Administrative

Apply at: https://jobs.illinois.edu